Hybrid Virtual Assistant Virtual Assistant

This is a remote position.

We are seeking a reliable and highly organized Remote Virtual Assistant to provide exceptional support to one of our clients. The ideal candidate will act as the client’s right-hand person, handling administrative tasks, managing their schedule, and assisting with day-to-day operations. This position requires strong communication skills, attention to detail, and the ability to work autonomously in a remote environment.

Requirements

Key Responsibilities

• Administrative Support: Provide daily administrative support to the client, including managing calendars, booking appointments, and handling email correspondence.
• Communication Liaison: Act as the main point of contact between the client and their vendors, partners, or team members, ensuring seamless communication.
• Travel Coordination: Arrange travel plans, including flights, accommodations, and itineraries, as needed by the client.
• File Management: Organize and maintain the client’s digital files and documents to ensure easy access and proper record keeping.
• Data Entry: Input and manage important data such as client contacts, documents, and databases.
• Task Management: Help the client track tasks and deadlines, follow up with team members and vendors to ensure timely completion of deliverables.
• Research: Conduct online research as requested by the client, such as market research, competitor analysis, or sourcing products/services.
• Document Preparation: Assist in preparing and formatting documents, presentations, reports, and proposals.
• Expense Management: Track and organize client expenses and receipts; assist with invoicing and payment management when required.
• Client Communication: Respond to client inquiries and act as a representative of the client in certain communications, ensuring all interactions are professional and timely.
• Meeting Coordination: Schedule and organize virtual meetings, prepare meeting agendas, and take notes as needed.
  
  

Qualifications And Skills Required

• Experience: 2+ years of experience as a virtual assistant or executive assistant, preferably with experience supporting clients remotely.
• Tech-Savvy: Proficient in tools such as Google Workspace, Microsoft Office, and project management software (e.g., Asana, Trello, or Monday.com).
• Strong Communication Skills: Excellent written and verbal communication skills; ability to communicate effectively on behalf of the client.
• Time Management: Ability to manage multiple tasks for the client and meet deadlines without direct supervision.
• Discretion: Maintain a high level of confidentiality and professionalism when handling sensitive client information.
• Problem-Solving: Proactive in identifying issues and finding solutions to ensure client needs are met.
• Attention to Detail: Ensure accuracy and thoroughness in all tasks, from scheduling to document preparation.