zephyrhills Work Opportunities ∙ Page 3

Description

The Temporary Executive Operations Partner provides critical execution, coordination, and administrative support to the SVP.  Acting as an extension of the SVP, this role ensures priorities stay clear, meetings are effective, decisions are documented, and follow-through happens. The role blends administrative excellence with light strategic and project support to keep work moving and nothing slipping through the cracks.

This is a hands-on, detail-oriented role ideal for someone who thrives on organization, clarity, and helping leaders and teams operate more effectively.

Company Overview

At Wider Circle, we connect neighbors for better health. Wider Circle's groundbreaking Connect for Life® program brings neighbors together in-person and online for health, wellness, and social activities that improve mental and physical health. We create webs of community circles by employing local and culturally competent engagement specialists, whose hand-on-hand approach to forming trusted circles is informed by a sophisticated analytics platform. We are on a mission to make the world a better place for older adults and disadvantaged communities.

Key Responsibilities

Meeting, Planning & Follow-Through

• Prepare, organize, and maintain meeting agendas aligned to priorities and goals
  
• Capture meeting notes, decisions, and action items
  
• Track follow-ups, deadlines, and ownership to completion
  
• Maintain a running log of decisions and commitments
  
• Proactively flag risks, blockers, or stalled work
  
• Support preparation for key internal and external meetings
  

Execution & Project Coordination

• Translate strategic conversations into clear next steps
  
• Track cross-functional initiatives that span multiple teams
  
• Coordinate inputs, updates, and materials across stakeholders
  
• Maintain visibility into timelines, dependencies, and progress
  
• Support short-term projects, pilots, or time-bound initiatives
  

Communication & Alignment

• Draft meeting recaps, internal updates, and leadership summaries
  
• Ensure decisions and changes are clearly documented and shared
  
• Prepare briefing documents, talking points, or one-pagers
  
• Act as a routing point for inbound requests to help reduce noise
  
• Support clarity and alignment across teams working with the SVP
  

Administrative & Support

• Keep administrative functions organized and running smoothly
  
• Manage documentation, trackers, and shared resources
  
• Maintain systems and processes that help the SVP stay focused and efficient
  
• Anticipate upcoming deadlines, commitments, and prep needs
  

Process Improvement & Systems

• Standardize meeting formats, agendas, and note-taking practices
  
• Build and maintain templates (agendas, trackers, dashboards)
  
• Keep Notion organized, current, and usable
  
• Identify gaps where work falls through and propose improvements
  
• Document lightweight processes to improve consistency and clarity
  

Strategic & Ad Hoc Support

• Provide input and thought partnership when appropriate
  
• Help frame decisions by summarizing options and tradeoffs
  

Take on ad hoc tasks in support of SVP goals and priorities

Requirements

Ideal Profile

• Exceptionally organized and detail-oriented
  
• Strong written communication and follow-up skills
  
• Comfortable working in Notion and managing multiple workstreams
  
• Proactive, reliable, and able to anticipate needs
  
• Able to operate with discretion and sound judgment
  
• Comfortable supporting both administrative and execution-focused work

Benefits

Role Details

• $30 per hour

• 25-30 hours per week

• Flexible schedule ( Temporary / Contract / Consultant)