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Secretary for ARCH and Student Services Programs

Kentwood Public School District · Various Buildings, United States Of America · Onsite

2025-09-18 14:00:00.0

Secretary for ARCH and Student Services Programs

Kentwood Public School District · Various Buildings, United States Of America · Onsite

2025-09-18 14:00:00.0

Professional
Office in Various Buildings

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Secretary for ARCH and Student Services Programs

JobID: 7278

Position Type:
Support Staff

Date Posted:
9/17/2025

Location:
Various Buildings

Closing Date:
09/24/2025

Additional Information: Show/Hide

ALL APPLICATION MATERIALS MUST BE UPLOADED AND SUBMITTED NO LATER THAN 5:00 PM ON THE SPECIFIED POSTING DEADLINE.

Position: Secretary for ARCH & Student Services Programs

Work Year: 52 Weeks

Reports To: ARCH Afterschool Program Director

Position Purpose:
Effectively supports the efficient operation of the ARCH Program and Student Services Team (ARCH Afterschool, and additional student support programs) by completing a wide range of secretarial and administrative activities that benefit departmental programs, staff, and families.

Essential Job Functions:

Serve as first point of contact for parents, staff, and visitors.
Schedule appointments and maintain calendars for administrators and program staff.
Prepare correspondence, letters, memos, and reports.
Process mail, answer phones, and maintain staff contact lists.
Manage ARCH enrollment, licensing, attendance, and program files.
Oversee office operations for ARCH/Student Services and maintain program webpages.
Maintain confidentiality in all communications and records.
Track staff placement, onboarding, compliance paperwork, and professional development.
Support ARCH Managers, Site Coordinators, McKinney-Vento, and nursing services.
Monitor staff retention, resignations, and status changes.
Coordinate CPR/first aid, MiRegistry, and professional development requirements.
Process bi-weekly payroll, timesheets, leave requests, and backup documentation.
Manage supply orders, requisitions, vendor payments, and purchasing card reconciliation.
Maintain program/building budget records, field trip expenses, vendor agreements, and volunteer forms.
Assist with staff communications, newsletters, and program updates.
Maintain inventories of supplies, equipment, and student materials.
Provide clerical and organizational support for projects, grants, and events.
Regular, reliable and punctual attendance

Additional Duties:  Performs other related tasks as assigned by the ARCH Afterschool Project Director and other central office administrators as designated by the Superintendent.

Equipment:  Uses standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements:  Travels to school district buildings and professional meetings as required.

Knowledge, Skills, and Abilities:

Detail-oriented and professional
Proficient with Microsoft Office Suite and Google Drive.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of employees.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
Ability to deal with problems that arise related to the instructional responsibilities of the department.
Ability to pass a typing test at 75 words per minute.
Ability to operate a personal computer and related software used by the district.
Ability to develop effective working relationships with students, staff and the school community.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Able to maintain confidentiality.
Ability to work in an economically, culturally and racially diverse environment.

Qualifications

High School Diploma or equivalent, required.
Post-secondary coursework in secretarial/administrative skills or three to five years of successful secretarial experience, required.
Associate’s degree, preferred.

Physical and Mental Demands, Work Hazards:

Ada Requirements: The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment), taste and smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.
Work Environment: The noise level in the work environment is usually quiet to moderate.
Mental Functions: While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile information.

APPLICATIONS: SUBMIT AN APPLICATION, INDIVIDUAL COVER LETTER AND RESUME THROUGH THE ONLINE APPLITRACK APPLICANT CENTER, NO HARD COPY APPLICATIONS WILL BE ACCEPTED VIA MAIL OR HAND DELIVERY.
ALL APPLICATION MATERIALS MUST BE UPLOADED AND SUBMITTED NO LATER THAN 5:00 PM ON THE SPECIFIED POSTING DEADLINE.

Visit the district website: Click kentwoodps/employment.org

Kentwood Public Schools does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or any other protected status in its employment decisions or the provision of services.

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