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Administrative Assistant / Dispatcher

KENAI PENINSULA BOROUGH, AK · Soldotna, United States Of America · Onsite

$56,617.00  -  $56,617.00

  • Junior
  • Office in Soldotna
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About the Department

Under the general direction and supervision of the Director of Maintenance or their designee, the Administrative Assistant/Dispatcher provides essential support to the Maintenance department by serving as primary point of contact for work requests.  This position is responsible for the intake, evaluation and dispatching of maintenance calls and prioritizing and directing urgent requests including emergency communications.  

Position Duties

High school diploma or GED; three years’ clerical experience in construction, maintenance or related fields; working knowledge of Windows and Microsoft Office applications such as word and excel; ability to type 50 wpm and operate ten-key by touch; and ability to work with minimal supervision.   Requires ability to establish and maintain effective working relationships with others.  Must possess a valid, unrestricted Alaska driver's license to perform requirements of the job.

Examination: Related skills tests as required.

Minimum Qualifications

  1. Answer and screen departmental phones, route to appropriate department or records messages to be relayed to personnel in the field.   
  2. Reviews employee daily work sheets for completeness and accuracy. 
  3. Screens incoming emergency work requests, evaluates, makes diagnosis, prioritizes and dispatches calls to appropriate personnel as required for response.   Dispatches in emergency situations. 
  4. Inputs data into computer regarding building maintenance and preventive maintenance.  Generates special reports regarding project costs.  Participates in the annual budget process.  Tracks project costs in various accounts.
  5. Responsible for the distribution, collection, and delivery of timesheets and mail.
  6. Purchases consumable items.

Other Functions:


  1. Other related duties as assigned.

Other Qualifications

While performing the duties of this job, the employee is regularly required to communicate orally, and to use hands and fingers dexterously to operate office equipment. The employee frequently is required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.