Microsoft-outlook Careers in redlands ∙ Page 1

TITLE: Accounting Coordinator 

DEPARTMENT: Accounting 

REPORTS TO: Accounting Manager

FLSA STATUS:     Part-time Non - Exempt 

ORGANIZATIONAL BACKGROUND

The Boys & Girls Clubs of Greater Redlands-Riverside has been proudly serving children and families since 1967. We are one of the premier non-profits in the Inland Empire and looking for an incredible Accounting Coordinator to join our dynamic team. We are a highly driven and mission-focused organization in need of an energetic, people-focused, organized, and committed professional to fill the critical role of Accounting Coordinator. The Club’s impact extends throughout several sites across the Inland Empire, Redlands, and areas of the High Desert.

Primary Function

The Accounting Coordinator supports the Accounting Department by performing accurate data entry for accounts receivable (AR) and accounts payable (AP), while providing administrative support for day-to-day accounting operations. This position plays a key role in maintaining organized digital and physical records and ensuring the timely processing of financial information. The ideal candidate has intermediate Excel skills, attention to detail, and a desire to grow in the accounting field. 

Duties/ Responsibilities 

AR/AP Specialist 

• Process and record customer payments, donations, and other incoming receipts. 
• Prepare bank deposits. 
• Prepare accounts payable batches in Sage Intacct and match documentation. 
• Input and code vendor invoices into Bill.com 
• Assist with vendor setup and data updates. 
• Maintain accurate records for all financial entries. 
• Assist with other AR/AP duties as needed. 

Accounting and Administrative Support 

• Support reconciliation processes, including analyzing variances, investigating discrepancies, and preparing adjustments as needed. 
• Scan and file digital and paper financial documents. 
• Sort and distribute finance-related mail. 
• Maintain orderly historical accounting records. 
• Support audits with requested documentation. 

Communication and Collaboration 

• Work closely with Accounting Manager to ensure timely, accurate entry. 
• Communicate effectively with internal departments. 

Skills/ Knowledge Required:

Education & Experience 

• High school diploma or equivalent required. 
• 1 year of accounting-related experience OR active college enrollment in accounting coursework. 

Technical Skills 

• Proficient in basic PC skills, including Windows 11 navigation, Microsoft Outlook, word processing, and managing data in file storage systems. 
• Basic Excel skills (e.g., SUM, AVERAGE, COUNT, Tables, Formatting, Sorting & Filtering Data) 
• Familiarity with accounting and ERP software (Sage Intacct, ADP Workforce Now) is a plus. 

Core Competencies 

• Detail-oriented and accurate. 
• Reliable, organized, and proactive. 
• Strong communication skills and discretion with sensitive data. 
• Eagerness to learn and contribute to team success. 

COMMITMENT TO SAFETY:

• Contribute to an environment of safety through the learning implementation and monitoring of all safety-related best practices, policies, and procedures.
• Promote accountability to safety through consistent observation, adherence to all safety rules and practices, and proactive communication.
• Obtain and maintain Mandated Reporter training and complete annual Child Abuse Prevention training.
• Complete training and participate in all Emergency Preparedness protocols including drills and communication practices.

Work Schedule

In-person role at Redlands, CA clubhouse. 

Part-time Non-Exempt: 27.5 hours/week (Monday–Friday). 

Environment

Normal internal office environment with frequent need to travel to club locations within the Inland Empire area.  Sedentary work. Exerting up to 20 pounds of force occasionally or constantly to lift, carry, push, pull or otherwise move objects required for clerical tasks. Sedentary work involves sitting most of the time and not substantially exposed to adverse environmental conditions.

Disclaimer 

The above statements describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. 

Duties may change based on organizational needs.