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Job Description

Job Title:                          School Counselor Secretary

Contract Length:         1o month

FLSA Status:                  Exempt

Job Summary

The job of School Counselor Secretary was established for the purpose/s to efficiently accomplish the administrative tasks/mission in a school counselor office.  The position requires the ability to utilize initiative and good judgment in the scheduling of work, ensuring the accuracy of work and in assisting students or teachers with problems.

Essential Duties

The work tasks will vary based on student enrollment and individual school counselor requirements but the school counselor secretary should be familiar with all functions and be prepared to accomplish them.  These tasks should not be construed as a complete list of the assignments that may be given to the employee, nor are such assignments restricted to those precisely listed.

1. Performs secretarial duties for assigned personnel where responsibilities of trust and accuracy are important and knowledge of the school and school system is essential.
2. Compose letters of recommendation, letters of attendance, and other correspondence.
3. Assist students by mailing transcripts to colleges, universities, students, businesses, armed services, and scholarship committees.
4. Inform parents concerning attendance, academic progress as requested by parents, counselors and
5. Types, duplicates, and distributes miscellaneous correspondence as requested by the
6. Receives and distributes incoming
7. Assist with pre-registration making sure each student receives pre-registration material and information needed, compile course requests, separate and alphabetize for
8. Enter data for incoming students and assist with
9. Maintain school records on every student and keep student records
10. Compile, organize and distribute scholarship
11. Maintain an accurate senior list and order
12. Assumes other special activities and/or responsibilities as assigned by the principal or
13. Must be a self-starting team player that can perform varying tasks, in a cooperative manner, with little or no direct
14. Often changing from one task to another of differing
15. Develop knowledge of school policy, procedure, and day to day

Other Duties

1. Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of a working unit.

Job Specifications

Must be able to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include:  effective communication, operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.  Shall have knowledge of typing, office machines, duplicating machines and computer sufficient to  perform  essential  functions. Have the ability to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and  operate equipment using defined methods.  Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: flexibility; establishing and maintaining effective  working relationships; meeting deadlines and schedules; working with frequent interruptions; and maintaining confidentiality.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

1. Must possess a high school diploma or equivalent.
2. Must possess ability to communicate effectively verbally and in writing.
3. Must possess the ability to establish and maintain effective working relationships with students, staff, parents, & the public.

Working Conditions & Physical Requirements

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone; physical agility to lift up to 25 pounds; and to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Duties are normally performed in a school/classroom environment.  Duties may be occasionally performed on field trips away from school.  The noise level in the work environment is usually moderate.

Clearance

Criminal Justice Background check, Fingerprinting, TB Assessment

Supervision Received:  Principal

This job description in no way states or implies that these are the only duties to be performed by this employee.  The applicant will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator.  Accomack County Public Schools reserves the right to update, revise, or change this job description and related duties at any time.

The Accomack County School System does not discriminate based on age, sex, handicap, race, religion, color, or national origin in its employment practices.

"We are an equal opportunity employer."