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Office Coordinator

AppLovin · Palo Alto, United States Of America · Onsite

$28.00  -  $42.00

  • Professional
  • Office in Palo Alto
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About AppLovin

AppLovin makes technologies that help businesses of every size connect to their ideal customers. The company provides end-to-end software and AI solutions for businesses to reach, monetize and grow their global audiences. For more information about AppLovin, visit: www.applovin.com.

To deliver on this mission, our global team is composed of team members with life experiences, backgrounds, and perspectives that mirror our developers and customers around the world. At AppLovin, we are intentional about the team and culture we are building, seeking candidates who are outstanding in their own right and also demonstrate their support of others.

Fortune recognizes AppLovin as one of the Best Workplaces in the Bay Area, and the company has been a Certified Great Place to Work for the last four years (2021-2024). Check out the rest of our awards HERE.

Introduction:

AppLovin is searching for a highly motivated Office Coordinator with experience in administrative support. The Office Coordinator will act as the first point of contact for all guests, vendors, and candidates, provide general assistance to visitors and internal employees, have an onsite presence, and deliver exceptional customer service with enthusiasm. This person will be an intricate part of the AppLovin day to day. The ideal candidate has experience working in a fast-paced, dynamic environment and supporting the needs of employees. This role is based in our Palo Alto, CA HQ and is a 100% in-office role.

General Responsibilities:

  • Be the face of the headquarter office in Palo Alto.
  • Provide excellent service by greeting guests, candidates, and visitors to ensure they have a stunning lobby experience.
  • Oversee the guest management system for all guests to sign in. 
  • Handle inquiries and provide accurate information or direct queries to the appropriate person or department.
  • Serve as the primary point of contact for employee office-related inquiries and ensure requests are addressed promptly
  • Manage office supplies, janitorial inventory and place orders as needed.
  • Ensure the Business Centers and lobbies are tidy and stocked with necessary supplies
  • Schedule appointments and meetings, and manage conference room reservations.
  • Maintain office security by following safety procedures and controlling access via the reception desk. Manage distribution of access badges for new and current employees. 
  • Manage incoming and outgoing mail and packages, including sorting, distributing, and preparing outgoing mail.
  • Assist with administrative tasks such as data entry, filing, photocopying, and scanning documents.
  • Identify and coordinate with vendors for in-office perks
  • Help coordinate and facilitate onsite events such as happy hours, onsite meetings, and other events as needed.
  • Assist Facilities for our food and beverage program
  • Assist Facilities with move, adds, and changes (MAC)
  • Assist with setting up workspaces for new hires
  • Assist the Facilities team with special projects as needed.

Requirements

  • 1-2 years administrative support or customer service experience
  • Excellent verbal and written communication skills
  • Strong aptitude for staying focused and organized in a fast-paced environment
  • Superior multi-tasking and time-management abilities
  • Excellent computer skills including Windows, Microsoft Office, Google Applications, JIRA, and Slack
  • Work experience in high-tech and/or start-up environment preferred 

AppLovin provides a competitive total compensation package with a pay for performance rewards approach. Total compensation at AppLovin is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Depending on the position offered, equity, and other forms of incentive compensation (as applicable) may be provided as part of a total compensation package, in addition to dental, vision, and other benefits.

CA Base Pay Range
$28.37—$42.79 USD
AppLovin has become aware of a scam targeting jobseekers with fake “app optimization” and similar roles.  We do not ask our candidates to download apps or make any form of payment(s). AppLovin works with applicants through our Careers page and applovin.com email addresses. If you are contacted through other unofficial channels (such as WhatsApp or Telegram) or asked to download an app or make a payment, these contacts are not legitimate. Confirm the information here and contact us directly with any questions.
 
AppLovin is proud to be an equal opportunity employer that is committed to inclusion and diversity. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or other legally protected characteristics. Learn more about EEO rights as an applicant here.
 
If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send us a request at [email protected].
 
AppLovin will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.  If you’re applying for a position in California, learn more here.
 
To support an efficient and fair hiring process, we may use technology-assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers.
Please read our Global Applicant Privacy Notice to learn more about how AppLovin processes your personal information.
 
 
 
 
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