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About the Department

JOB GOAL

Provides administrative assistant services to the Academic Dean and faculty support services to the Division faculty. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities.  Management may direct employees to perform job-related tasks other than those specifically presented in this description.  

1. Types, processes, and properly files memoranda, leave forms, and other related administrative materials.
2. Types and duplicates tests and instructional materials.  
3. Maintains security of administrative and faculty files.
4. Performs receptionist functions, gives information, and maintains effective community and campus relationships.                     
5. Orders office and faculty supplies and textbooks; assists with budget monitoring.
6. Assists in the tabulation and dissemination of student evaluations of faculty and administrator evaluations of faculty forms.
7. Takes messages, telephones students, and assists with all activities as may be necessary to support faculty functions.
8. Schedules faculty applicant interview appointments and types related communications and personnel forms.
9. Types and distributes Advisory Committee and faculty meeting minutes and related materials.
10. Coordinates use, maintenance and repair of Division AV equipment, computers, telephones and other office equipment.
11. Maintains record of faculty schedules.
12. Operates photocopier, microcomputer, FAX, and other related office equipment.
13. Enters requisitions, completes receiving reports and performs follow-up on purchase orders.
14. Supervises student assistants as assigned.
15. Prepares payroll certification for faculty and staff.
16. Enters course information into CSRS.
17. Schedules classrooms for Division classes.
18. Assists with student advisement and application intake for limited-access health programs.
19. Compiles and maintains files on health programs, including affiliate contracts and accreditation records.
20. Performs other duties as assigned.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS / QUALIFICATIONS

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to perform a wide variety of general office duties, with special emphasis on clerical skills and accuracy in keyboarding
• Word processing skills  

CERIFICATIONS, LICENSES, & REGISTRATIONS

• None

SUPERVISORY RESPONSIBILITIES

• None

PREFERRED QUALIFICATIONS 

• Knowledge of additional software packages

Other Qualifications

All required application material must be uploaded via the online application system. The application materials required are: 

1. Cover letter 

2. Current resume 

3. Proof of eligibility, if claiming a right of Veteran’s Preference (DD-214 and/or any additional supporting documentation, as required) *

No other submitted materials will qualify you to be considered for this position. The application review process may be initiated with unofficial graduate transcripts; however, official transcripts must be received during the initial term of hire. Applications with incomplete or incorrect documents will not be considered.