mineola Work Opportunities ∙ Page 3

JOB TITLE:                          Health Services Assistant I  

SALARY RANGE:               $58,827-$70,040

HAY POINTS:                     282

DEPT/DIV:                         Occupational Health Services (OHS)

SUPERVISOR:                    Director, Medical Facilities

SCHEDULE:      8:00am - 4:30pm

LOCATION:                        300 Old Country Road, Mineola, NY 11501

SUMMARY:

This position will perform administrative support functions for the LIRR Medical Assessment Center, which includes but not limited to, assisting the nursing and medical staff; serving as the liaison with field supervision; processing employees. Responsible for ensuring that employees are in compliance with OHS Federal, state, and local regulations and agency policies.

RESPONSIBILITIES:

• Process employees and enter visit and scheduling information into medical database
• Serve as liaison with and provide direct communication on employee scheduling and their

availability with administrative staff at various locations

• Generate daily analysis report to promote reconciliation of all visits to the medical assessment

ensuring confidentiality is maintained with medical records

• Separate out-of-service medical records and prepare same for shipment to long-term storage
• Prepare medical charts for daily scheduling
• Prepare medical charts as requested by Labor Relations and Law Departments.
• Other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have knowledge of clerical duties, including filing, scheduling, scanning documents in the Microsoft Office environment.
• Familiarity with data entry for online medical recordkeeping software or comparable systems.
• Strong attention to detail.
• Proficiency in and/or ability to learn communication and interpersonal skills.
• Proficiency in and/or ability to learn organizational and presentation skills.
• Proficiency in and/or ability to learn to work with all internal levels within a given organization.
• Proficiency in and/or ability to learn to communicate and interact well with external agencies. 
• Proficiency in and/or ability to learn to complete short- and long-term projects effectively and as efficiently as possible.
• Proficiency in and/or ability to learn analytical and/or quantitative skills.
• Demonstrated proficiency in or ability to learn the Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

EDUCATION & EXPERIENCE:

• High School diploma or GED equivalent; and
• Minimum two (2) years of full-time clerical experience;
• Must have one (1) year prior customer experience (can be concurrent with the 2 years).

PREFERRED:

• Bachelor's degree in Human Resources, Business, or a health-related field or a related field or an equivalent combination of education from an accredited college and experience may be considered in lieu of experience.
• Familiarity with the MTA’s policies and procedures. 
• Familiarity with the MTA’s collective bargaining procedures.

GENERAL:

• May need to work outside of normal work hours (i.e., evenings and weekends).
• Travel may be required to other MTA locations or other external sites.

OTHER INFORMATION:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.