milaca Work Opportunities ∙ Page 1

Essential Functions and Description of Position:

• Serve as the personal and confidential secretary to the Principal.

• Maintain, manage, and oversee the operation of the High School Office.

• Ability to effectively provide direction for the work of others.

• Ability to communicate effectively with students, staff, and the general public.

• Ability to produce written communications in a timely manner, that are clear, concise, and accurate.

• Ability to complete accurate, detailed work under pressure.

• Ability to problem solve and think critically

• Strong technology skills, including navigating, creating, and analyzing data

• Secure substitutes for teachers, paras, and clerical positions. 

• Assist staff, as needed, with their absences in the absence management system (Red Rover).

• Collect information and prepare daily announcements and post them on the high school website.

• Enter student discipline into the student information system (Synergy) and MDE Systems (DIRS) and send to parents.

• Set up accounts and troubleshoot StudentVUE and ParentVUE.

• Enter purchase orders in Smart Finance.

• Place orders for various employees.

• Administer automated communication to parents.

• Create and distribute certificates for students.

• Assist in parent/teacher conferences.

• Assist with graduation planning and ceremony.

• Create/keep the locker spreadsheet accurate and assign lockers to students.

• Update student handbook, master schedule, and phone lists as needed.

• Send mail to students and families as needed.

• Create various forms and spreadsheets 

• Oversee the high school P-card activity.

• Take phone calls from parents and staff, and get messages to students.

• Troubleshoot and maintain supplies and schedule service for copiers.

• Send transcripts and graduation verification over the summer.

• Send out student records over the summer.

• Assist with coordinating ESY/Targeted Services.

• Manage MARSS/ ED-FI system, including: gather data elements (Special Education, Compensatory Aid, Transportation, PSEO, Concurrent Enrolled, etc.), procedural knowledge, coding, make corrections for submissions, enroll ALC, ESY, and Targeted Services students. Attend MARSS/ ED-FI meetings as needed.  Run error reports, distribute, and make necessary corrections.  

• Student and staff parking permits and forms.

• Other duties as assigned