lovingston Work Opportunities ∙ Page 1

SUMMARY

To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized

DUTIES AND RESPONSIBILITIES 

1. Maintains school’s financial records and prepares corresponding reports and verifications. 

2. Receives all moneys belonging to the school, prepares bank deposit, and makes daily deposits at the bank. 

3. Reconciles requisitions, orders, and invoices and verifies accuracy of these documents. 

4. Obtains approval from principal before recording, posting, and making final payments on statements. 

5. Issues Purchase Orders in accordance with the Nelson County Purchasing policy. 

6. Maintains files associated with accounting such as canceled checks, bank statements, deposit slips, and paid invoices. 

7. Prepares checks for financial transactions. 

8. Reconciles canceled checks with bank statements and verifies bank balance with statements. 

9. Prepares monthly financial statement for principal and School Board office. 

10. Reviews all accounting records from clubs, organizations, and departments in the school for accuracy and completeness. 

11. Performs accounting tasks associated with beginning and ending of school year. 

12. Prepares for audit of all accounts. 

13. Assumes responsibility for composing all financial correspondence for the principal. 

14. Performs office practices such as greet and direct visitors, answer phone calls and take messages. 

15. Performs various office duties in the absence of the school secretary. 

16. Perform any other duties that may be assigned by principal/supervisor.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages,  and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; stoop, kneel, crouch, or crawl; and talk or hear.  The employee frequently is required to reach with hands and arms and climb or balance.  The employee must regularly lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's Policy on Support Staff personnel.

TERMS OF EMPLOYMENT

Twelve month – 260 days - 2080 hrs - Grade10

Salary and work year to be established by the Board