Backend Careers in gaithersburg ∙ Page 1

Recruiting Operations Assistant

woodcons.com

Location: Primarily based in Gaithersburg, MD with flexibility to work from home and travel to Annapolis Junction as needed.

Job Type: Full-Time

Shift: Day

Salary Range: $40,000 to $75,000 per year

WOOD is a mission-driven federal contractor focused on delivering excellence in the Intelligence Community and beyond. As part of our strategic growth and rebranding, we are expanding our recruiting operations to ensure our applicant tracking system is populated with qualified candidates and maintained with precision.

The Recruiting Operations Assistant will play a critical role in supporting the Talent Acquisition function by sourcing candidates from job boards, uploading profiles into the ATS, formatting resumes, and using AI tools to screen applicants. This is a backend recruiting role focused on data integrity and candidate pipeline management. The ideal candidate is highly organized, tech-savvy, and driven to meet sourcing quotas and support strategic hiring goals.

Security Clearance Requirements:

This position requires all candidates to be U.S. Citizens.

• Source candidates from sourcing job boards.
• Upload candidate profiles and resumes into ATS with accuracy and consistency.
• Format resumes to meet internal standards and improve readability for hiring managers.
• Use AI tools to screen applicants and match them to job requirements.
• Process incoming applications and organize candidate records based on job requisitions and clearance levels.
• Maintain and clean up the applicant tracking system to ensure data integrity.
• Learn and apply basic government contracting terminology and security protocols.
• Meet weekly and monthly sourcing quotas and performance benchmarks.
• Collaborate with the Talent Acquisition team to align sourcing efforts with strategic hiring goals.

Required Skills:

• Expert proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Strong understanding of technology and ability to quickly learn new platforms.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong written communication skills and professional demeanor.
• Driven and goal-oriented with a focus on meeting quotas and deadlines.

Experience Levels

• Level 1: Entry-Level Recruiting Assistant
  
  • Profile: No prior recruiting experience; willing to learn. Strong organizational and tech skills.
    
  • Training: Provided.
    
  • Ideal For: College graduates, career changers, or administrative professionals seeking full-time work.
    
    
• Level 2: Mid-Level Recruiting Coordinator
  
  • Profile: 1–3 years of experience in recruiting or HR support. Familiarity with ATS systems and AI tools preferred.
    
  • Training: Minimal; expected to ramp quickly.
    
  • Ideal For: Junior recruiters or HR coordinators with sourcing experience.
    

• Level 3: Experienced Recruiting Operations Specialist
  
  • Profile: 3+ years of experience in recruiting operations, especially in government contracting. Proficient in ATS, job board sourcing, resume formatting, and AI screening tools.
    
  • Training: None required.
    
  • Ideal For: Experienced professionals seeking a full-time role with strategic impact.

Fringe Benefits:

• Health Insurance: Comprehensive medical, dental, and vision plans.
• Retirement Plan: 401(k) with company match.
• Paid Time Off: Generous PTO policy including vacation, sick leave, and holidays.
• Professional Development: Opportunities for training, certifications, and career advancement.
• Work-Life Balance: Flexible work schedules and remote work options.
• Wellness Programs: Employee assistance programs, wellness initiatives, and gym membership discounts.

Why Join Us?

• Impactful Work: Contribute to critical government projects that make a difference.
  • Work with cutting-edge scheduling and engineering tools.
• Career Growth: Take advantage of professional development opportunities and career advancement.
  • Be a vital part of impactful projects that drive innovation.
• Supportive Environment: Work in a collaborative and flexible environment that values work-life balance.
  • Collaborate with top-tier professionals in a dynamic environment.
• Competitive Compensation: Enjoy a competitive salary and comprehensive benefits package.

WOOD is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.