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Description

The Administrative Assistant supports the efficient, professional, and welcoming operation of the Godine Early Learning Center office. Working collaboratively with the Director and Operations Manager, this role helps ensure smooth daily workflows by coordinating communication, documentation, and logistics across families, educators, and leadership.

The Administrative Assistant plays an important role in maintaining accurate records, organizing office systems, coordinating communication, and ensuring the front office runs smoothly. This position supports operational excellence by supporting essential administrative details, assisting with compliance processes, and contributing to the warm, community-centered culture of the school. The Administrative Assistant helps maintain organized systems, supporting efficient workflows, and strengthening communication between families, staff, and leadership. This role contributes to the smooth day-to-day functioning of the ELC while reflecting the values and mission of the ELC and JCC Greater Boston.

JCC Greater Boston is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston’s core values - Belonging, Joyfulness, Collaboration, and Transformation - which resonate with many who do not identify as Jewish.

Primary responsibilities include, and are not limited to:

Office Coordination and Communication

• Serve as a welcoming presence in the ELC office, greeting families, staff, and visitors warmly and professionally.
• Answer phones, emails, walkie communication and in-person inquiries, ensuring that messages and information are directed promptly to the appropriate person.
• Keep the office environment organized and responsive, reflecting the center’s values of respect, care, and community.
• Coordinate the flow of information between families, educators, ELC leadership and agency departments. Support clarity and consistency in communication.

Administrative and Compliance Support

• Support in maintaining accurate student and staff files in accordance with established protocols and licensing requirements.
• Assist with tracking documentation for enrollment attendance, medical and allergy forms, and other required records in coordination with the Operations Manager.
• Assist in preparation and submission of student attendance, reports or documents as requested for licensing, enrollment, or internal record-keeping.
• Provide administrative assistance with scheduling, event preparation, and communication needs to ensure smooth daily operations.

Inventory, Ordering, and Vendor Support

• Monitor supply levels for the ELC kitchen, classrooms and ELC office. Coordinate ordering of materials, following established purchasing procedures.
• Track deliveries, collect invoices, and keep supply and storage areas organized.
• Communicate with vendors and the Operations Manager to ensure timely ordering and restocking.

Family and Educator Support

• Provide courteous and professional assistance to families and educators with questions, forms, and general information.
• Maintain confidentiality and professionalism in all interactions.
• Support school events and family programs through coordination, preparation, and communication.

Team and Program Support

• Participate in regular check-ins with the Operations Manager to stay informed and aligned with school priorities.
• Assist with classroom logistics or program needs as assigned.
• Contribute to the positive, mission-aligned culture of the Early Learning Center through dependability, collaboration, and professionalism.

Standard Staff Expectations: 

Standard staff expectations include and are not limited to: 

• Actively create a welcoming dynamic that contributes to an environment where each individual is valued, seen, and respected 
• Support JCC Greater Boston’s mission, vision, and values of belonging, joyfulness, collaboration and transformation through personal role modeling 
• Attend staff meetings and trainings as assigned, and actively participate in and support the goals and initiatives of JCCGB and the ELC  
• Other duties as assigned

Supervisory Responsibilities: None

This is a great chance to join JCC Greater Boston's respected and valued, people-orientated workplace of diverse community services providers, which is rapidly growing! 

This is a regular, part-time (30 hours per week), non-exempt primarily in-person position. This job offers great perks, including JCC Health & Fitness individual membership, a supportive, vibrant fully in-person work environment, and a competitive starting pay rate of $20 per hour.

The pay rate offered will ultimately be determined by relevant qualifications, experience, and JCC's internal equity.

About JCC Greater Boston

The salary offered will ultimately be determined by relevant qualifications, experience, and JCC's internal equity.

About JCC Greater Boston

Since opening its doors in 1983, JCC Greater Boston has been committed to its mission of creating a vibrant, inclusive, and diverse community by nurturing meaningful and lasting relationships. Through our network of early learning centers, day camps, regional teen and family programs, health and wellness offerings, and adult arts and ideas classes, JCC Greater Boston provides highly valued connections, learning, and experiences for the Jewish community and friends.

JCC Greater Boston staff enjoy working in an innovative, friendly, and welcoming environment where their talents and contributions are appreciated. In our recent employee survey, staff rated their direct management and organizational alignment experiences close to 90% positive. If you want to upgrade your working experience and have a better work-life balance, we encourage you to explore becoming part of the JCC team!

The JCC is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston's core values: Belonging, Joyfulness, Collaboration, and Transformation, which we hope resonate with all.

To learn more about what makes JCC Greater Boston a wonderful place to work, please visit our careers page at https://www.bostonjcc.org/careers/

JCC Greater Boston is an equal opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, ancestry, veteran status, marital status, pregnancy, genetic information, or disability. In a continuing effort to maintain and enrich a diverse environment, we actively encourage applications from women and members of underrepresented groups.

Requirements

Education and Experience: High school diploma required; some college coursework preferred.
Minimum of two years in an administrative or office support role, ideally in a school or child-focused setting.

Equivalent combination of education and experience may be substituted at the JCC’s discretion to meet this minimum hiring criteria.

 Skills and Competencies:

·       Strong organizational skills and attention to detail.

·       Professional presence.

·       Ability to multitask and prioritize in a fast-paced environment.

·       Professional communication skills, both written and verbal.

·       Positive, flexible, and approachable demeanor.

·       Proficiency in Microsoft Office Suite; willingness to learn internal systems (e.g., Kaymbu, Teams, Traction Rec etc.).

·        Commitment to confidentiality, reliability, and teamwork.

Physical Requirements: This position requires work to be performed on-site/in-person. Core hours are scheduled; flexibility is occasionally required to meet office coverage needs. The role requires professionalism, adaptability, and the ability to work in a fast-paced, child-centered environment. Physical activity such as bending, reaching, lifting, and carrying up to 30 lbs. may be needed. Requires flexibility with occasional local travel and some evening or weekend work needed.

ADA Statement: Individuals must possess these criteria for knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation and using some other combination of skills and abilities.

Benefits

In addition to a rewarding career within our mission-driven, values-driven, and family-centric environment, JCC Greater Boston proudly offers full-time employees a comprehensive and competitive benefits package that includes:

• Competitive cost-sharing Health and Dental Insurance
• JCC Sponsored/Paid Health Reimbursement Account
• JCC Sponsored/Paid Group Life Insurance/LTD Coverage
• Generous paid time off supporting a quality work-life balance
• Tax-deferred 403(b) retirement savings plan
• Voluntary Supplemental Vision Insurance
• Additional Voluntary Supplemental Life/ADD coverage for you and your family
• AbilityAssist Employee Assistance Program (EAP)
• Norton Cyber Security Program
• LegalEase Insurance program

JCCGB Perks! This position is eligible for a free individual membership to JCC Greater Boston's top class fitness, recreation and wellness facility in Newton – offering virtual and in-person programs including indoor swimming, many fitness classes, and workout facilities, as well as discounts to many JCCGB events, classes, outdoor pool, and more! Complimentary individual membership includes: 

• Use of the Fitness Center at Leventhal-Sidman
• Access to group fit classes, Arts & Culture adult programming at member rates
• Discounts on a variety JCCGB's fitness/wellness programs and services
• Free wellness events!
• Discounted child care at JCCGB Early Learning Centers and after-school program
• Discounted JCCGB camp tuition

Benefits are subject to review and change by the Organization, and plan documents are the primary determinant.

A Great Place to Work! JCC Greater Boston is consciously evolving as a great place to work! In our recent 2023 employee engagement survey, at least 88% of our staff gave us top ratings on:

• Supportive colleagues
• Team camaraderie
• How their managers treat them
• Individual autonomy
• Knowing what their work contributes to and how it impacts others
• Pride in working for the JCC
• Program and service quality
• Holding ourselves accountable    

Our staff and leadership bring experience, excellence, and commitment to everything we offer and we are dedicated to a culture where all our employees may thrive. Our culture is built on our values, driven by our mission, and nurtured through the expert contributions of our professionals.