Maintaining payroll information by collating, calculating and entering employee compensation data
Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and employee deductions
Preparing reports that include summaries of earnings, tax deductions, leave, employee leave and wages
Calculating payroll by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment and worker’s compensation
Resolving payroll discrepancies and answering any employee payroll queries
Maintaining all payroll operations according to company policies and procedures
Processing and issuing W-2 forms to employees
Additional/Other Duties as Assigned
Ensure compliance with federal, state, and local labor and wage laws, including minimum wage, overtime, and worker compensation programs.
Process payroll, including calculating wages, deductions, bonuses, and taxes, and issuing payments via direct deposit.
Review and analyze data for accuracy based on guidelines set by the college and legal mandates, including rates of pay, benefit information, retirement status, time submission, overtime, leave reporting, hourly pay, and overload pay.
Oversee accurate payments to the Employee Retirement System of Texas (ERS) for benefits administration and to all retirement vendors.
Reconcile and audit payroll accounts, investigate and report irregularities, and maintain meticulous records of work hours, wages, deductions, and other relevant information.
Manage General Ledger and Journal Entry processing, record keeping, and reporting.
Review and approve Teachers Retirement System of Texas (TRS) payment processing and reporting, analyzing employees’ work schedules to determine TRS eligibility.
Manage annual reporting, including Workers Compensation Audit, External Audit support, Census Bureau Report, Annual Optional Retirement Program (ORP) Estimate, Texas Higher Education Coordinating Board (THECB) annual submission summary, and TASB Workers Compensation and Unemployment reporting.
Address employee questions and concerns regarding pay.
