-novato Work Opportunities ∙ Page 1

About the Department

• Flexible work hours with potential for scheduled telecommute days
• 9/80 work schedule, every other Friday off
• Accrue vacation at a rate of up to 160 hours per year
• Provided with 40 hours of sick leave upon hire
• 14 paid holidays per year
• 108 hours of Administrative Leave
• Free parking on site
• Office is within walking distance of terrific restaurants, shopping, and the downtown SMART station

PRINCIPAL & SENIOR MANAGEMENT ANALYST

Class  specifications are  intended   to present  a descriptive  list  of  the  range of duties performed  by employees in the class.  Specifications  are not intended to reflect all duties performed within the job.

DEFINITION

To perform a wide variety of responsible and complex administrative and analytical duties; to supervise and oversee assigned administrative processes, procedures and programs; and to provide information and assistance to be public regarding assigned programs and services.

DISTINGUISHING CHARACTERISTICS 

This is the advanced journey level class in the Management Analyst series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including project management.  Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. 

SUPERVISION RECEIVED  AND EXERCISED 

•  Receives direction from management staff.

•  May exercise direct supervision over assigned staff.

Position Duties

PRINCIPAL MANAGEMENT ANALYST

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS – Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• Assume direct responsibility for monitoring and administering a variety of programs; oversee assigned administrative support functions including facilitating the budget process with limited oversight, direction, or instruction.

• Supervise, plan, organize, and review the work of assigned lower level technical and clerical staff; participate in the recruitment and selection of staff.

• Develop and implement programs, as well as operational, administrative policies and procedures; assist in contract negotiation and administration.

• Participate in drafting and implementing City-wide and departmental goals, policies and procedures.

• Direct the preparation and administration of the City Budget(s); maintain and monitor appropriate budgeting controls; prepare various financial reports as required.

• Collect, compile and analyze complex information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations.

• Participate in the drafting and implementation of department goals, policies and procedures. Serve as a liaison with public and private organizations, community groups and other related organizations.

• Receive and respond to complaints and questions from the general public relating to assigned programs; review problems and recommend corrective actions; prepare summary reports as required.

• Participate in special projects including complex research of new programs and services budget analysis and preparation and feasibility analyses; prepare and present reports; participate in a variety of department operations.

• Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program contracts and related proposals; monitor compliance with applicable contractual agreements.

• Prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility including resolutions and ordinances; conduct research and comprehensive data collection efforts to support analysis.

• Coordinate activities with other City departments, the public and outside agencies. 

Marginal Functions:

• Participate in various committees; attend  and participate in professional group meetings.

• Perform related duties and responsibilities as required.

ESSENTIAL  AND MARGINAL FUNCTION  STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following: 

Essential Functions: 

• Assume direct responsibility for monitoring and administering a variety of programs; oversee assigned administrative support functions including budget.

• Supervise, plan, organize, and review the work of lower level technical and clerical staff; prepare  performance evaluations; participate in the recruitment and selection of staff.

• Develop  and implement operational,  administrative, program, and  other policies and procedures; assist in contract negotiations and administration.

• Participate  in drafting and implementing City-wide and departmental goals, policies, and procedures.

• Direct  the preparation  and administration  of assigned budget(s); maintain  and  monitor appropriate  budgeting controls; prepare  various financial reports as required.

• Collect, compile, and analyze  complex information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations.

• Participate in the drafting and implementation of department goals policies and procedures.

• Serve as a liaison with public and private organizations, community groups and other related organizations.

• Receive  and  respond  to  complaints and  questions from the general public  relating  to assigned programs; review problems and recommend corrective actions; prepare summary reports as required.

• Participate  in special projects including complex research of new programs and services, budget  analysis and preparation,  and  feasibility analyses; prepare  and  present  reports; participate in a variety of Department  operations.

• Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program contracts and related proposals; monitor compliance with applicable contractual agreements.

• Prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility including resolutions and ordinances; conduct research and comprehensive data collection efforts to support analysis.

• Coordinate activities with other City departments,  the public an outside agencies.

Marginal Functions:

• Participate in various committees; attend  and participate in professional group meetings.

• Perform related duties and responsibilities as required.

Minimum Qualifications

PRINCIPAL MANAGEMENT ANALYST

Knowledge of:

•  Pertinent local, State and Federal laws, ordinances and rules.
• Principles and practices of research analysis and management.
• Principles and practices of budget development, implementation and monitoring.
• Principles and practices of supervision, and training
• Advanced principles of program development and project management.
• Advanced understanding and ability to perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Principles and practices of developing and delivering presentations to the City Council as required.
• Principles and practices of project, fiscal and initiative analysis, and public sector organization.
• Advanced methods of research, program analysis, and report preparation.
• Policies and procedures of the assigned department
• Principles of public administration, including personnel management or organizational development.
• Public relations techniques.
• Principles and procedures of accounting and procurement practices.
• English usage, spelling, grammar and punctuation.
• Methods and techniques for organizing and presenting information.
• Modern office procedures, methods and computer equipment, including use and application of word processing, spreadsheet, database programs, and specialized applications.
• Principles and practices of customer service. 

Ability to:

• Organize, implement and direct departmental programs and activities.
• Advanced ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Advanced ability to prepare independently clear and concise staff reports, correspondence and memoranda.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Interpret and explain pertinent City and department policies and procedures.
• Analyze problems, identify alternative solutions and consequences and make sound recommendations. Assist in the development and monitoring of an assigned program budget.
• Direct and perform research; collect and interpret data; define and select alternatives; draw conclusions; formulate recommendations; and project consequences of recommendations.
• Develop and recommend policies and procedures related to assigned operations.
• Think creatively and look at alternative solutions in order to find compromise solutions that may benefit the greater good; clearly articulate options and solutions to management and policy makers.
• Operate a computer using word processing and business software and other office equipment.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective, tactful and positive working relationships with those contacted in the course of work including various cultural and ethnic groups.
• Foster and contribute to a work environment that supports and exhibits honesty, diversity, integrity, trust and respect.
• Demonstrate teamwork by contributing to the overall success of the organization with flexibility, cooperation, and communication. 
• Provide high quality and fiscally responsible services to the Novato community, while delivering responsive customer service.
• Demonstrate an entrepreneurial spirit by generating new, innovative ideas and development of better methods to accomplish tasks and complete projects.
• Use principles of effective office safety including use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintaining safe personal and common workspaces.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:        

Experience:

Five years of increasingly responsible professional administrative and analytical experience; including two years of supervisory responsibility preferably within a local government environment. 

Training:

Equivalent to a Bachelor's degree or higher from an accredited college or university with major coursework in public or business administration, public administration, or related field.

Knowledge of:

• Principles and practices of program development.
• Methods of research, program analysis, and report preparation.
• Policies and procedures of the assigned department.
• Principles and practices of budget administration.
• Principles of public administration, including personnel management or organizational development.
• Public relations techniques.
• Principles and procedures of accounting and procurement practices.
• English usage, spelling, grammar and punctuation.
• Modem office procedures, methods including computers.
• Federal, State and local laws, codes and regulations.
• Perform complex administrative and analytical activities for assigned programs.
• Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply administrative and departmental policies and procedures.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Research, analyze, and evaluate programs, policies, and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Prepare clear and concise reports.
• Independently prepare correspondence and memoranda.

Abilitv to:

• Communicate  clearly  and concisely, both orally and in writing.
• Establish  and  maintain  effective  working relationships  with  those contacted in  the course of work.
• Maintain  mental  capacity  which allows for effective interaction  and communications with others.
• Maintain  physical condition  appropriate to the performance  of assigned duties  and responsibilities which may include the following:
  • Sitting for extended  periods of time
  • Operating assigned equipment.
• Maintain  effective audio-visual discrimination and perception  needed for:
  • Making observations
  • Communicating with others
  • Reading and writing
  • Operating assigned equipment.

Experience and  Training Guidelines

Any combination  of experience  and  training that would likely provide the required knowledge and  abilities  is qualifying.  A  typical way to  obtain  the knowledge  and abilities would be:

Experience:

Three  years of increasingly responsible administrative and analytical experience preferably within a local government environment.

Training:

Equivalent  to a Bachelor's  degree from an accredited  college or university with major course work in public administration, business administration or a related field.

Other Qualifications

The City of Novato is an Equal Opportunity Employer