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Contract Administrator

Department: Department of Defense

Location(s): Buffalo, New York, Syracuse, New York

Salary Range: $73939 - $100508 Per Year

Job Summary: *Correction: This announcement is open to current permanent competitive service Department of Defense (DoD) employees. Veterans eligibilities include Veteran's Recruitment Authority (VRA) and Veterans Employment Opportunities Act (VEOA) eligibles. Military Spouse Preference (MSP), Retained Grade Preference (RGP), and Military Reserve and National Guard Technician eligible may also apply. Site specific salary information as follows: Syracuse, NY: $ 73,939-$ 96,116 Buffalo, NY: $77,318-$ 100,508

Major Duties:

• Serves as a Contract Administrator assigned to a team responsible for the administration of government contracts/grants/agreements for one or more contractors.
• Incumbent is assigned a group of contracts for which the employee performs the full range of contract functions, up to the point of signature to include contract/grants/agreements, contract administration and contract closeout.
• Reviews new contracts to ensure all necessary clauses have been included.
• Monitors contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements.
• Coordinates with the buying office on contractor's requests for waivers or deviations from contract terms.
• Reviews requests and meets with the contractor to ensure understanding of requirements.
• Monitors contracts using various electronic systems and maintains electronic documentation.
• Performs final closeout of assigned contracts; e.g., ensures delivery/inspection/acceptance of contractual end items, and ensures that all administrative/reporting actions have been resolved before recommending final closeout.
• Researches policies and coordinates/integrates/implements contract administrative services.
• Performs contract administration functions, including funds cancellation, funds reconciliation, contract closeout, database integrity, and verifying contractor progress for approval of contract financing.

Qualifications: To qualify for a Contract Administrator, your resume and supporting documentation must support: A. Basic Contracting Requirement: A.) A baccalaureate degree from an accredited educational institution authorized to grant baccalaureate degrees OR B.) a current civilian employee in DoD or member of the Armed Forces, who occupied an 1102 position, contracting officer position, or comparable military contracting position with authority to award or administer contracts above the simplified acquisition threshold on or before September 30, 2000 are excluded from the requirements of "A" above. AND B. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: Assisting in reviewing contract requirements, FAR/DFAR clauses, delivery schedules and statements of work Participating in the negotiation/resolution of contractual issues, modification of contractual agreements, establishing and monitoring financing. Contributing in: the analysis of progress reports, the determination of whether contract data requirements are met, and issuing contract deficiency reports. Providing resolution of incomplete or conflicting data through analysis. OR C.) Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess: 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree.

How to Apply: To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/12760071. The complete application package must be submitted by 11:59 PM (EST) on 07/24/2025 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Additional information on how to complete the online application process and submit your online application may be found on the https://www.usajobs.gov/Help/working-in-government/.

Application Deadline: 2025-07-24