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Description

Human Resources Assistant

Status: Non-Exempt

Reports to: Director of Human Resources

The Human Resources Assistant plays a key role in supporting the day-to-day functions of the Human Resources Department by providing administrative support, maintaining employee records, and assisting with onboarding and employee engagement initiatives. This position requires a high level of discretion, organization, and professionalism while working closely with the Director of Human Resources to support employees across the organization

Essential Functions of the Position:

·         Provide clerical support to the Human Resources Department, including managing paperwork, filing, answering phone calls, and responding to emails.

·         Maintain alignment with the Director of Human Resources’ appointments and priorities, providing proactive support as needed.

·         Confidentially is a must.

·         Maintain accurate and up-to-date personnel files, records, and documentation, including resumes, job descriptions, and performance reviews

·         Perform periodic audits of personnel files and records to ensure that all required documents are collected and filed appropriately including mandatory employee training and certificates.

·         Compile data and documentation to prepare reports and documents pertaining to personnel activities.

·         Prepare and assist in pre-onboarding and onboarding new employees

·         Monitor employees’ milestones, including 30-, 60- and 90-day probationary periods and employment anniversaries.

·         Explain company personnel policies, benefits, and procedures to employees and job applicants; refer more complex questions to appropriate senior-level HR staff or management.

·         Provide assistance with planning and execution of special events, including administering employee benefits enrollment programs, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

·         Support other department requests upon approval by the Director of Human Resources.

·         Collect, scan, and send mail, including packages and deliveries.

·         Remain up to date on evolving trends, including newly enacted and revised employment laws, regulations, and organizational policies.

·         Keep reports up to date

·         Perform personal assistance duties as needed.

·         Perform other duties as assigned.

Qualifications Required:

·         Associate’s degree in related field required or equivalent years of experience.

·         Prior related office experience preferred.

·         Excellent verbal and written communication skills.

·         Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

·         Excellent organizational skills and attention to detail.

·         Proficient with Microsoft Office Suite or related software.

·         Proficient with or the ability to quickly learn company software management systems, human resource information system (HRIS), and similar computer applications. 

Skills and Competencies

·         Administrative and clerical support

·         Scheduling and calendar management

·         Communication and interpersonal skills

·         Organization and time management

·         Problem-solving and adaptability

·         Attention to detail and professionalism

Working Conditions

Sedentary Work - Exerting up to 25 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. The employee will spend their time in an office environment with a quiet to moderate noise level. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Benefits & Career Growth:
• 401(k) with company matching
• Health, Dental, and Vision insurance
• Life insurance
• Paid time off (PTO)
• Retirement plan
• Opportunities for professional development and career growth
• Equal Opportunity Employer Statement:
  Ameritech Contracting is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected under applicable law