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ESSENTIAL FUNCTIONS

• This is a temporary position for a possible 3 month duration.
• Provide daily management support to senior-level federal staff to include, but not limited to, the Deputy Administrator and Assistant Principal Deputy Administrator. 
• Coordinate and schedule meetings for senior-level federal staff, including monitoring and tracking program staff calendars.
• Create, organize, and distribute daily books for program principals that include scheduled appointments, logistics, and meeting documentation. Brief principals on unexpected or urgent meeting or message changes.
• Answer phone lines and deliver telephone messages to front office staff; but, primarily the senior-level staff in a timely fashion.
• Coordinate, schedule, and manage logistical arrangements for meetings and/or speaking events at Headquarters (HQ), NNSA and public locations featuring senior NNSA leaders. This includes security transfer, VIP transportation, and ensuring that NNSA leaders are fully briefed and have received meeting/speaking binders regarding meeting or conference agendas.
• Ensure that all necessary audio/visual systems are provided, set up, and working in meeting locations. This can be VTC, SVTC, and/or WEBEX systems.
• Prepare, edit, and distribute internal DOE/NNSA memos and reports.
• Coordinate, create, and implement international and national travel itineraries, country clearances, passports, visas, travel authorizations, Embassy Assistance and vouchers for multiple senior level staff.
• Provide problem resolution for “Concur and FTMS” travel software programs, traveler profiles, credit cards, travel authorizations, and vouchers.
• Implement and ensure all security policies are adhered to regarding creation of Security Memos, Plans, and badge/suite/location access for monitored and tracked DOE/NNSA security.
• Submit forms and procure gift scanning services from Security for gifts presented at the program.
• Arrange On-Boarding and Off-Boarding activities for new and departing staff. Arrange “Set Up” and “Tear Down” of computer equipment, telephones, and furniture for new employees for inventory and security control.
• Review, edit, and prepare HR packages (files) for the Front Office Principals final review of federal employees, M&O contracts, flexi-place work schedules, security investigations and awards.
• All other duties as assigned.

MINIMUM QUALIFICATIONS

• Active DOE “Q” or DoD Top Secret clearance.
• Must have 2+ years of demonstrated foreign travel experience.
• Must have 3-5 years of experience working in a front-office or office management position.

PREFERRED QUALIFICATIONS

• 3-6 years of demonstrated foreign travel experience.
• 5-8 years of experience working in a front-office or office management position.
• Bachelor’s Degree from an accredited University or college.

LOCATION: This is a full-time on-site position in Washington, DC.

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

About MELE Associates, Inc.

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.