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Description

Reinhardt University is currently accepting applications for a Records Compliance Specialist for the Registrar’s Office.

Position Summary:

Working with minimal supervision and in accordance with written policies, procedures and general objectives and mission of the University and external agencies, this position performs as a collaborative team player in carrying out daily office operations within the Registrar’s Office.

Specific Responsibilities will include:

• Ensures the accuracy and security of student academic records in accordance with FERPA, college policies, and standard records management practices
• Analyzes, researches, and evaluates documentation to ensure compliance of enrollment records to federal, state, GA Futures, and Reinhardt University policies
• Evaluates transfer credit; develops and maintains automated transfer evaluation catalogs; updates SIS catalog annually.
• Assists with processing related to course and room scheduling and student registration functions.
• Assists with grade processing functions.
• Prepares data and transmits to National Student Clearinghouse/National Student Loan Data System as required.
• Represents the Registrar at meetings and functions as requested.
• Assist with the implementation of events including admissions events, Honors Day, Commencement, and New Student Orientation.
• Assists with compilation of student information for data requests and processing of graduation audits as needed.
• Participate in general administrative office tasks including telephone coverage, transcript processing, transient requests, enrollment verification, and customer service functions.
• Abides by the normal working schedule of 8:30 am to 5:00 pm or other established working hours of the Office of the Registrar.
• Other duties as assigned by Registrar and/or Vice President and Dean for Academic Affairs/Provost.

Knowledge, Skills & Abilities:

Performance requires:

• Excellent written and verbal communication skills.
• Ability to promote a professional image when working with students and/or families, faculty and staff, administrators from other agencies, college alumni and others.
• Demonstrated ability to interact in a customer-friendly manner.
• Demonstrated ability to prioritize work assignments and manage multiple projects simultaneously.
• Flexibility to work alone and with a team.
• Ability to approach records and registration office operations with creative and innovative ideas.
• Comfortable working in an environment where work hours may involve nights and weekends.
• Demonstrated proficiency with database management, word processing, and spreadsheets applications, preferable MS Word and Excel; knowledge of financial aid database management, preferably Jenzabar EX.
• Excellent interpersonal skills.

Minimum Qualifications:

• Undergraduate degree from a regionally accredited institution with 2 – 3 years of work experience, preferably in a college or university student records or admissions office or in a customer service related environment.
• Computer literate, including word processing, spreadsheet, and Internet applications.
• Demonstrated skills in communications, interpersonal relations, and problem solving.

Reinhardt University is an Equal Opportunity Employer (EOE/M/V/H/V). 

Reinhardt University is an equal opportunity institution. The University respects the essential dignity of all individuals and is committed to providing equal access to and support for education and employment opportunities. Reinhardt does not discriminate in any of its policies, programs, or activities on the basis of race, color, age, culture, national origin, socioeconomic status, veteran’s status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation, or any other basis protected by federal, state or local laws. All persons involved in the operations of the University are prohibited from engaging in such discrimination. Direct inquiries regarding the equal opportunity and non-discrimination policy to: Director of Human Resources, Reinhardt University, 7300 Reinhardt Circle, Waleska, GA 30183, 770-720-9146.

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Qualifications