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About the Department

Position Duties

Why It's a Great Opportunity:
As an accomplished administrative professional who loves supporting leaders, you will have the opportunity to be part of meaningful and engaging work. You will be a key member of a solid, experienced team of positive and supportive professionals where you will contribute to creating a healthy work culture and improving outcomes for young people and families. This position primarily supports Juvenile Court Administration.

Why It's a Great Department: 
Pierce County Juvenile Court is an innovative leader in the youth justice field. It is home to where reform policies, practices, and programs are nationally recognized. Pierce County Juvenile Court was one of two sites in the nation to be selected to pursue Probation Transformation in partnership with the Annie E. Casey Foundation. The Juvenile Court system is proud to be a national leader in working with young people and families to address systemic racism and improve outcomes for all people in our community. Even with the successes in our reform journey, we know that there is more work to do as the structure of our current system is designed to produce disparate outcomes for BIPOC children and families, as well as marginalized communities. 
   
Your passion for leading with compassion, listening, supporting, empowering, and providing resources and advocacy to young people and families will be valued here. We welcome and embrace your diverse perspective and talents. We believe people and systems can change, and together, we will make a powerful impact in the community.
 
Our Guiding Principles
We Practice Gratitude: Put relationships first and be thankful; a readiness to show appreciation for others and return kindness.
We Value Differences: Appreciate and embrace differences in opinions, cultures, and experiences.
We Maintain a Growth Mindset: Effort and perseverance are important; giving and receiving feedback is critical to improving skills and establishing grit. The focus is on the process; outcomes will follow.
We Choose Courage Over Comfort: Willing to face challenging tasks and engage in difficult conversations with grace. We support each other in all times. 
We Practice Authenticity:  Be genuine, speak your truth, and seek understanding of experiences that differ from your own.
 
How to be Successful in the Role: 
We are looking for flexibility, exceptional interpersonal skills, strong planning and organizational skills, as well as an adept writer for correspondence needs. Bring in your understanding of customer service and modern administrative practices along with a “can do” approach and you will thrive in this role. With your exceptional communication skills, you will be communicating in person and through a variety of electronic modes (phone, email, instant messaging, video conferencing) to assist customers and support your team. Multi-taskers, those with a high fluency in Microsoft Office Suite of programs (Word, Excel, PPT, and Outlook), and quick learners will be successful in this environment.  
 
This position is primarily in office, and through collaboration, can include some occasional remote work.  
 
Your Future in this Role: 
As the justice system continues to improve and reform, we welcome forward-thinking, creative, and compassionate people who thrive working in everchanging and innovative environments.
 
This position has opportunities for professional development, leadership, and training, as well as creating many connections within child welfare, education, race equity, mental health, substance use treatment, community resources, and other areas that impact the young people and families we serve.
 
Click here to watch a short video highlighting the transformative work of Pierce County Juvenile Court: https://youtu.be/E-YZEVzoeM8
 
Core Daily Responsibilities: 

• Provide administrative services to the head of a department or upper management, make arrangements for meetings and notifies conferees, maintain calendar, arrange for travel, transportation and accommodation, answer questions on status of current projects exercising discretion in the type of information given, make appointments, relay messages of confidential nature. 
• Maintain and update appointments to appropriate Boards and Commissions. Handle related correspondence; compose letters and responses to correspondence and memoranda. 
• Assist in the management of the office. Develop and recommend office policies and procedures. Implement changes subject to approval of supervisor. 
• Participate in the collection of data and preparation of complex reports requiring thorough knowledge of departmental operations, procedures, and regulations. Conduct research and special studies in needed areas and prepare reports with recommendation for corrective actions. 
• Represent supervisor or department at meetings; address administrative and policy matters, explain and interpret complex rules, policies, and operating procedures. Provide information and advice concerning specialized or technical services rendered and related office functions including response to difficult problems and questions raised by the public or by employees.
• Control expenditures in accordance with budget allocations by reviewing proposed expenditures.
• Work a flexible schedule, which may include evenings, weekends, holidays, and overtime.

Minimum Qualifications

MINIMUM QUALIFICATIONS

• Three or more years of progressively responsible clerical/administrative experience which includes experience directly related to the duties of the position. 
• A current resume and a cover letter. In your cover letter, include what interests you in this role and how you meet or exceed the qualifications.  The cover letter will be used as an assessment of your writing and accuracy skills.
• Additional education or experience may substitute for the recruiting requirements.
• As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Other Qualifications

Thank you for considering the Pierce County Juvenile Court as a potential employer. Juvenile Court employees are directly responsible for the supervision and/or care of youth under the age of eighteen.  As such, all applicants undergo an extensive application process, as well as a thorough background investigation.
 
THE BACKGROUND INVESTIGATION may include, but is not limited to an interview; employer reference checks; polygraph test; criminal records, driving records, and financial history check.  Failure of any portion of the background investigation will be "cause" for removal from consideration.

Our online application system requires you to enter a substantial amount of information.  Be prepared to spend an hour or two entering the required information.  It may be helpful to you if you print the announcement, gather the information, then enter the information.

To be considered for this opportunity please:
Complete and submit an online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs.

REQUIRED - Upload a current resume and a cover letter.  Your cover letter should include what interests you in this role and how you meet or exceed the qualifications.  The cover letter will be used as an assessment of your writing and accuracy skills.

 Attach the following documents to your online application if applicable:  

• High School or College transcripts/diploma
• Other documents which you feel would facilitate this process or assist us in determining your suitability for the position. Examples: job performance evaluations, awards, certificates, decorations, etc.

• If you do not have internet access, you may visit your local public library or any Work Source location and use their computers.
• Individuals needing accommodation in the application and testing process or need this job announcement in an alternative format may call Juvenile Court Administration at 253-798-7994 at least two days before the need.  
• This is a competitive selection process. Your application form, supplemental question responses, resume, and cover letter will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Short notice may be given to applicants to participate in further selection processes which may include written and/or oral examinations, performance examinations, and interviews. 
• Notification of application status normally occurs 4 to 6 weeks after the closing date. We primarily communicate via e-mail during the application process. E-mails from piercecounty.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications promptly. As a precaution, you may also want to check your junk e-mail folders.  
• The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or two entering the required information. It may be helpful to you if you print the announcement, gather the information, then enter the information. 
• In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.  Once an application is submitted, it cannot be updated, amended, or accept any additional documents.