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About the Department

The purpose of this position is to perform supervisory and administrative duties related to overseeing and promoting both youth and adult athletic programs and events for the Cultural & Community Services Department.

Position Duties

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Plans, implements, and supervises specialized recreational, sports, and wellness programs for children, teens, adults, seniors, families, and specialized populations.
• Coordinates youth and adult sport leagues; enforces, establishes, and maintains bylaws, policies and procedures; creates league and tournament schedules; assigns coaches and officials; collects fees; maintains records, reports, and standings; and manages equipment, inventory, and supplies.
• Assists in creating and implementing camps, clinics, special programs, and events and assists in creating and using marketing information and methods.
• Assists in maximizing use of facilities; schedules and reserves facilities for internal and external customers; issues reservation permits and ensures compliance to guidelines and policy.
• Operates a computerized system to register participants, generate reports, create rosters, schedule and reserve facilities, and maintain and track program performance.
• Builds and maintains relationships within public, private, and non-profit sectors; seeks mutually beneficial partnerships to enhance quality of service.
• Supervises activities and performance of volunteers, contractors, part-time and seasonal staff; ensures adherence to established policies, procedure, rules, and standards; serves as a coach, instructor, or program leader as needed.
• Meets weekly with program staff and provides feedback and mentoring towards improved performance; performs routine quality service evaluation of employee performance; and assists with employee training as needed.
• Maintains accurate documentation of attendance, absences and emergency/medical information on each child enrolled in programs. Reviews and approves reports (injury, discipline, and incident) issued by staff and communicates this information to management in a timely manner.
• Resolves critical issues and recommends courses of action as appropriate.
• Inspects facilities and ensures the Safety and Security procedures are adhered to during and after the activity and/or program.
• Implements emergency procedures appropriate to the site and in conformity with the department’s procedures to ensure the safety of the children and staff.
• Maintains all supply and equipment inventory to ensure that the staff has what they need to effectively deliver service.
• Assists with budget preparation and is accountable for accurate maintenance of accounts payable/receivable records and reports.
• Functions as a facility supervisor when needed. Resolves complaints, disputes, and inquires; reports accidents and incidents; and directs and provides guidance in the event of crisis or emergency.
• Assists in assessing existing activities, events, and programs to make recommendations for improvements or modification.
• Demonstrates professional and seamless customer service.
• Identifies and recommends cost control measures in the delivery of all activities and programs within the department.
• Assists with the implementation of other programs within the Cultural and Community Services Department.
• Performs any other related job duties as assigned.

Minimum Qualifications

• Knowledge of any technical and logistical expertise in sports program, league and tournament planning. 
• Knowledge of team sports and applicable rules and procedures.
• Knowledge of effective coaching/teaching strategies and/or methods.
• Knowledge of applicable recreational equipment, hazards, and safety precautions.
• Knowledge of Microsoft Office programs.
• Skill in written and oral communication.
• Skill in public relations.
• Skill in resolving disputes exercising judgment and diplomacy.
• Ability to plan, develop, coordinate, and implement effective recreation programs.
• Ability to establish effective working relationships with children, adults, and coworkers.
• Ability to work with diverse populations of varying ages and abilities.
• Ability to maintain a high level of physical activity and tolerate extreme temperatures for long periods of time.  
• Ability to work a varying schedule of hours, to include nights and weekends. 

Other Qualifications

• Bachelor’s Degree in Recreation, Physical Education, or related field.
• Minimum of three (3) years of experience in overseeing athletic programming. 
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

• Adult and Pediatric Frist Aid, Cardiopulmonary Resuscitation (CPR), and Automated External Defibrillator (AED) certification within three (3) months of hire. 
• Childcare 40-hour training through DCF certification required within sixty (60) days of hire.
• Certified National Alliance for Youth Sports (NAYS) Youth Sports Administrator (CYSA) required withing six (6) months of hire. 
• Parks and Recreation Professional certification preferred. 
• Instructor of a specialized activity certification and/or license preferred.
• Valid Florida driver’s license.

• It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.
• There is a one-year probationary period.