Remote- und Homeoffice Jobs in suffolk ∙ Seite 3

SALARY: $54,891 - $70,408
 

GENERAL DEFINITION AND CONDITIONS OF WORK
 

Performs intermediate skilled clerical and responsible administrative work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.  Work is performed under the regular supervision of the chief.
 

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
 

ESSENTIAL FUNCTIONS/TYPICAL TASKS
 

This position description is not intended to be an exhaustive list of all duties, knowledge or skills. 

• Serves as Lead Administrative Assistant for the Department of Administrative Services and confidential Secretary;

• Processes incoming mail, telephone calls and visitors; prepares and maintains detailed and complex records and files.

• Compiles, prepares and maintains detailed and complex records and files;

• Processes Homeschool requests;

• Types from rough draft, copy, marginal notes or verbal instructions;

• Serves as receptionist; answers telephone and dispatches messages;

• Maintains appointment calendar; schedules appointments and meetings;

• Interviews visitors and refers to proper authority for disposition;

• Prepares, secures approval and issues purchase orders; orders materials and supplies for the department;

• Prepares board reports;

• Receives, checks, verifies and processes invoices; assigns account numbers; balances vendor statements;

• Processes time sheets; reviews leave forms;

• Receives, receipts and accounts for funds; records deposits

• Collects and prepares data for records and reports; completes various forms required by the state; 

• Maintains personnel records;

• Handles a variety of confidential matters regarding departmental issues or personnel;

• Schedules, coordinates and facilitates monthly meetings with the department's clerical staff; 

• Assists with the preparation of departmental budget; maintains departmental financial records;

• Prepares documents for publication;

• Reviews field trip applications; maintains database; submits for Board approval;

• Prepares, enters item for Board Approval;

• Operates standard office, word processing and data entry equipment;

• Performs related duties as required.

 Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
 

KNOWLEDGE, SKILLS AND ABILITIES
 

• Ability to describe problems and appropriately work orally or in writing to supervisor as required;

• Comprehensive knowledge of standard office practices, procedures, equipment and secretarial techniques;

• Thorough knowledge of business English, spelling and mathematics;

• Thorough knowledge of departmental programs and policies;

• Ability to type, take and transcribe dictation accurately and at a reasonable rate of speed;

• Ability to make mathematical calculations;

• Ability to meet the public appropriately and effectively;

• Ability to operate a variety of office equipment; skill in the use of data and word processing equipment;

• Ability to establish and maintain effective working relationships with associates, students and the general public;

• Ability to follow oral and written instructions;
   

EDUCATION AND EXPERIENCE
 

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:

• Minimum of Associates Degree or Business Degree preferred.

• Courses in office procedures and considerable clerical and secretarial experience preferred.

• Successful experience with office management required. 
   

EQUIPMENT
 

Uses standard office equipment such as personal computer, combination copy, scanner and fax machine, telephone.
 

FLSA STATUS
 

Non-exempt
 

AA/EOE STATEMENT
 

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.
 

JOB REVISION INFORMATION
 

Revised:  10/1/2025

Created: