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About the Department

Why This Role is Unique

The Construction Contract Admin serves as a bridge between administrative operations and project management. You will work directly with Project and Construction Managers on public works projects; this position plays a critical role in ensuring smooth operations and maintaining compliance with federal project requirements.

What You Will Do

In this role, you will perform contract administration processes for federally funded projects. Your key responsibilities include reviewing and verifying compliance on monthly retainage reports and construction documentation, running and routing monthly pay estimates for contractor payments, and preparing contract amendments for review and execution. You will coordinate and document all pre-construction and ongoing project meetings, verify contractor compliance with prevailing wage requirements by gathering information from government agencies and reviewing certified payrolls, and maintain project records in our construction management software. Additionally, you will prepare force account payment calculations, file project completion notices, and generate weekly statements of working days. You will oversee all construction and design contract administrative documents.

What You Will Bring (Minimum Qualifications & Required Experience)

• 3 years of administrative, clerical, or specialized office support experience
• Demonstrated ability to handle complex office functions and respond to difficult inquiries and problems
• Strong organizational and coordination skills with the ability to manage multiple projects simultaneously

Preferred Qualifications:

• 1 year of construction contract administration experience
• Strong familiarity with construction management software and federal project compliance requirements
• Experience with contract administration, payroll verification, and prevailing wage compliance

For the complete job description:https://www.kitsap.gov/hr/JobClassifications/Office%20Support%20Coordinator.pdf

Other Qualifications

• Who May Apply: This position is open to the general public.  Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as non-exempt and eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals.  Please contact Human Resources if you have questions.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.
• This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
• Flexible hours are available, as approved by management.