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About the Department

Inventory Specialist - Purchasing & Warehouse

• Strength in leadership, ethics, problem-solving, conflict resolution, strategic thinking, and cultural competency.
• Demonstrated ability to foster a participatory organizational climate that is open, positive, and supportive.
• The ability to effectively plan, organize, prioritize, work independently, and meet deadlines; strong attention to detail and excellent follow-through.
• A working knowledge and experience in managing and handling diesel and/or heavy equipment machinery parts and inventories (preferably diesel, bus, semi-truck or heavy equipment).
• Outstanding communication and teamwork skills, working in an environment of respect, trust, and self-accountability.
• Experience maintaining inventory best practices.

Position Duties

As an Inventory Specialist, you will:

• Order and receive inventory, parts, supplies and equipment. Research and purchase unusual or hard to find goods and services.  Work on special projects or maintenance campaigns.  Collect and evaluate specific data on required specifications.  Resource and evaluate best-value purchases.
• Coordinate distribution of parts and services for bus, auto, and facility and maintenance employees. Stock, maintain and organize inventory area.  Assist with scheduled cycle counts.

• Analyzes usage trends, set stock re-order levels and minimum/maximum stock levels.  Reconcile losses and gains from differences in inventory audits to maintain inventory within acceptable limits.  Advise Supervisor and implements efficient and cost-effective purchasing practices.

• Maintain computerized and manual files and purchasing records for the purpose of inventory, equipment, shipments, repairs and costs.  Review Maintenance and Facility Work Orders to assure all parts are reconciled correctly within the system.  Design and create inventory reports as needed.
• Source and purchase all spare and replacement vehicle keys.  

• Maintain centralized shipping and receiving area.  Unload freight with forklift.  Process outbound shipping for Agency; picks up products from local vendors.

• Contact vendors and resolves inconsistencies in pricings, core changes, restocking charges, receipts, delivery charges, warranties and quality issues with vendors.  Pursue, monitor, troubleshoot and expedites new item warranty claims as needed.

• When needed, oversees the delivery of diesel, gasoline, and lubricants and gathers and enters daily fueling data.  Trains new delivery drivers on agency safety spill protocols.

• Crosstrain with the Purchasing and Payables Specialist in regard to Fuel and Credit Card reconciliation and weekly invoicing.

Minimum Qualifications

Are you the one we are looking for?

• Associate’s Degree 
• Three (3) years of increasingly responsible warehousing, diesel/truck/bus parts, or inventory experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. 
• Washington driver's license.
• Lift-truck Operator's certification must be obtained within 30 days of hire.
• Must submit to a criminal background check the results of which must meet hiring criteria for the role.
• Knowledge of inventory control practices and procedures; warehousing concepts; receiving and invoicing; procurement practices; basic accounting and auditing principles; bid analysis; general office principles and practices; customer service principles; applicable Federal, State, and Local laws, rules and regulations; mathematical concepts.
• Skill in maintaining and controlling inventory; maintaining databases; Microsoft Word, Excel, and Outlook; keyboarding; conducting research, analyzing data and developing recommendations; negotiating prices for products and services; preparing purchase orders; maintaining warehouse organization; operating modern office equipment; communication, interpersonal skills as applied to interaction with coworkers, supervisor, and the general public sufficient to exchange or convey information and to receive work direction. 

Other Qualifications

What’s in it for you?

• Receive a competitive salary of $35.40 - $47.78 hourly (includes 6% shift differential) in addition to annual general wage/cost of living adjustments typically received in January and step increases in July (if not at top of salary range). 
• Be a part of an essential service to the community.
• Work with an exceptional team in an agency of professionals, who love what they do, and support a work/life balance.
• Comprehensive medical, dental, and vision coverage for employees and eligible dependents.
• PERS Retirement Plans (through Washington State Public Employee’s Retirement System) along with voluntary deferred compensation plans (401k and 457) with employer match up to 8.5%.
• 23.75 to 36 vacation days per year depending upon length of service.
• 12 days of sick leave per year depending upon date of eligibility.
• Paid Bereavement leave for qualifying family members.
• $150 per month Family & Wellness Allowance

Ready to jump on board? 

We would love for you to apply! Please submit a complete electronic application online at www.intercitytransit.com/employment.  Your application package must include a cover letter and resume that clearly explains how you meet the qualifications of the position. Be advised, we will not consider incomplete applications.  Intercity Transit’s preferred method of communication is via email, so an accurate and active email address is essential.

Intercity Transit is proud to be an equal employment opportunity employer and strives to provide a culturally diverse workforce. Intercity Transit does not discriminate in employment or service on the basis of race, creed, color, origin, age, sex, religion, marital status, sexual orientation, veteran status, or disability. 

We also take pride in being a drug free workplace. Note that Intercity Transit is subject to requirements of the Federal Drug-Free Workplace Act and FR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Intercity Transit.