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Executive Support Assistant

Pexa · Leeds, Vereinigtes Königreich · Hybrid

£40,000.00  -  £45,000.00

  • Optionales Büro in Leeds
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Description

Hi, we’re PEXA!
 
We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.
 
We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.
 
We’re growing fast, that is where you come in.
 
We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes.
 
Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.
 
 

About the role

We’re looking for a highly organised, high-energy Executive Support Assistant to join our fast-paced FinTech environment. This is not your typical EA role - things move quickly here, priorities shift, and no two days look the same.

You’ll be at the centre of the action, supporting senior executives while helping to keep the wider team running smoothly. If you thrive in ambiguity, enjoy juggling multiple priorities, and bring pace, energy, and flexibility to everything you do, this role will suit you.

This role requires someone comfortable working across multiple locations, with a home base, hybrid model ideally with weekly Leeds presence, bi-weekly travel between Leeds & Thame and other locations as and when needed across the UK. Flexibility is essential, both in terms of travel and day-to-day working.

What You'll Be Doing

Executive Support

  • Complex diary management across multiple senior stakeholders with constantly shifting priorities
  • Coordinating travel, meetings, and logistics across multiple locations
  • Providing proactive, hands-on support to senior executives (including C-suite)
  • Stepping in to support the wider Executive team when needed

    • Coordination & Operations

    • Managing busy calendars, inboxes, and internal communications
    • Supporting recruitment coordination and onboarding processes
    • Maintaining organised, accessible documentation and filing systems

      • Events & Collaboration

      • Organising and delivering regular collaboration days, offsites, and team events
      • Coordinating logistics including venues, travel, catering, and agendas
      • Supporting key company events and executive visits

What We're Looking For

  • Proven experience supporting senior leaders in a fast-paced environment (ideally FinTech or similar high-growth sectors)
  • Comfortable working in ambiguity — you can prioritise, adapt, and make decisions quickly
  • Exceptional diary management skills across multiple stakeholders
  • Highly organised with the ability to juggle competing priorities at pace
  • Strong communication skills and confidence working with senior stakeholders
  • A proactive, “get it done” mindset with high attention to detail
  • Comfortable with regular travel and flexible working patterns

    • What will make you successful

    • Energy, pace, and a positive attitude
    • Flexibility and adaptability
    • Confidence in handling pressure and change
    • A natural ability to stay organised while everything around you moves quickly

      • What won’t work here

      This isn’t a slow-moving, highly structured corporate environment. If you prefer rigid processes, predictable days, or a steady pace, this role likely won’t be the right fit.

    Additional Information

    Why become a PEXArian?
    Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.
     
    Here’s a snapshot of what your life at PEXA could look like:
     
    Your growth:
    We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.
     
    Your wellness:
    We care about your holistic wellbeing
     
    Your work/life blend:
    We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.
     
    Sounds like you?
    We at PEXA are ready so if this role sounds like you apply today.
     
    To be conducted as part of post offer employment checks:
    The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found at [Cifas].
     
    GDPR Compliance
    Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name "Optima Legal") and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred to collectively as “PEXA Group”).
     
    When we process your applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with another company within the PEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, and further information can be found in our privacy notice https://pexa.co.uk/applicant-policy/.
     
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