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Administrative Assistant

City Wide Facility Solutions · Indianapolis, Vereinigte Staaten Von Amerika · On-site

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Description

City Wide Facility Solutions is actively seeking a professional ( Bilingual ) Administrative Assistant for our franchise location in Indianapolis, IN.

Job Type: Full-time

Hourly Rate: $20

Schedule: 8:30-5pm Monday- Friday

Responsibilities:

  • Assist walk-ins with all necessary information needed.
  • Chemical and Equipment walk-in sales, prep orders, put away chemical orders.
  • Collect any deliveries/packages. Unloading and stocking truck deliveries.
  • Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
  • Answer and direct all phone calls.
  • Perform general clerical duties including copying, faxing, mailing, and managing office supplies to ensure smooth daily operations
  • Assisting with scheduling or calendar management.
  • Coordinate with the Accounting, Operations, and Sales team as needed.
  • Help coordinate and facilitate maintenance requests.
  • Other job duties as necessary.

Requirements

Education & Job Skills Requirements:

  • Bilingual (English and Spanish) preferred but not required.
  • High School or equivalent required.
  • Previous office experience preferred.
  • Ability to independently manage areas of responsibility.
  • Microsoft Office proficient.
  • Excellent communication and organizational skills.
  • Ability to demonstrate time management skills.
  • Ability to lift up to 50 lbs.

Personality Highlights:

· Friendly and positive customer service mindset

· Problem-solving and decision-making skills

· Ability to stay calm under pressure

· Attention to detail

Benefits

Benefits (if qualified):

· 401(k)

· 401(k) matching

· Dental Insurance

· Health insurance

· Vision insurance

· Paid time off (8 paid holidays, and 15 days PTO)