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Office Administrative Assistant- Part Time

Nippon Shokken U.S.A. Inc. · Houston, Vereinigte Staaten Von Amerika · On-site

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Description

  • Process receipts for everyone in the office. Understanding correct information and process for reimbursement
  • Put receipt information in purchase item list and submit to headquarters within due date
  • Manage, fill out, and submit time attendance sheet
  • Manage and make customer list, NET pricing form, Terms and Conditions, and contracts
  • Troubleshoot for any shipping problems
  • Process orders from customers and also the ones forwarded from sales reps
  • Update customer list when needed. Update AR list daily
  • Contacting customer's accounting department through calls or email to have payments made within due date.
  • Make sample kits
  • Help send DMs. Help ship out any packages
  • Update target sales sheet for each customer
  • Make appointments with customers
  • Check stock of office supplies and order upon manager's approval
  • Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approval
  • Take phone calls
  • Receiving packages
  • Manage morning announcements and company notices
  • Report to manager about daily progress, problems and proposals
  • Other tasks asked by the manager
  • Job duties are not limited to list above

Requirements

  • Legally authorized to work in the US without current or future sponsorship for employment visa
  • Valid driver license
  • Report to office every morning in own or public transportation
  • Read, write and speak business level English and Japanese
  • Ability to lift min. 40 pounds
  • Able to type 30 words within 1 minute without any mistakes
  • Ability to stay seated 4+ hours
  • Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
  • Punctual
  • Collaborate and cooperate with own department and other departments
  • Able to manage tasks with precision and speed

Work hours: The schedule is 4 hours per day (e.g., 9:30 AM - 1:30 PM).

Benefits

  • Paid Sick Leave
  • Company Party (twice a year)
  • Pay range: $20.80/hr-$23.00/hr