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Description

Who We Are

The Educational Theatre Association (EdTA) is a national nonprofit organization with a mission to inspire and support theatre education. We are home to the International Thespian Society, the honorary organization for high school and middle school theatre students, and we host the International Thespian Festival (ITF)—a premier event celebrating student artistry and achievement.

About the role

We're looking for a highly organized, detail-oriented professional who can hit the ground running managing exhibitor and sponsor fulfillment for our national events. This 6-month contract role (through July 31, 2026) is ideal for someone who thrives in fast-paced event environments and is passionate about delivering exceptional partner experiences.

A typical day may include

• Serve as the primary operational contact for exhibitors, sponsors, vendors, and venue partners—managing registrations, communications, invoicing, and fulfillment execution
• Coordinate deadlines and collect partner assets (logos, descriptions, promotional materials) to ensure timely delivery across all event touchpoints
• Track sponsorship inventory and maintain accurate records in Salesforce and eShow registration systems
• Prepare fulfillment reports and work closely with internal teams (marketing, accounting, program managers) to ensure seamless execution
• Provide on-site support at national events including the International Thespian Festival and Theatre Education Conference—coordinating exhibit hall logistics, troubleshooting partner needs, and overseeing sponsor activations
• Research new sponsorship opportunities and support process improvements that strengthen partner experiences

Requirements

About you

• You are highly organized with exceptional attention to detail—you naturally track multiple moving pieces and nothing falls through the cracks
• You have stellar communication skills and a customer service mindset that puts partners at ease
• You bring a calm, solutions-oriented approach to fast-paced event environments where priorities shift quickly
• You're tech-savvy and comfortable learning new systems quickly (we use Salesforce, eShow, and Microsoft Office extensively)
• You have 3+ years of experience in event operations, partner coordination, sponsorship fulfillment, or related fields
• You're excited to work independently while collaborating across teams to deliver seamless partner experiences

Nice to have but not necessary

• Experience specifically in exhibit management, sponsorship operations, or association events
• Familiarity with Salesforce or other CRM platforms
• Experience with event management/registration systems (eShow or similar)
• Background in nonprofit or association environments
• Understanding of nonprofit development or fundraising operations

Benefits

Compensation and Benefits

• Contract stipend: $16,000 (February - July 31, 2026)
• Remote work with required online presence during business hours
• Travel required for on-site event support at national conferences at ITF (June 2026) and TEC (July 2026)