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Office Administrator

Mini-Circuits · Brooklyn, Vereinigte Staaten Von Amerika · Onsite

$65,000.00  -  $80,000.00

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Human Resources Brooklyn, New York

Description

Mini-Circuits designs, manufactures and distributes integrated circuits, modules, and sub-systems for high-performance radio frequency (RF) and microwave applications. With design, sales and manufacturing locations in over 30 countries, Mini-Circuits’ products are used in a range of wired and wireless communications applications. Our products are also used in detection, measurement and imaging applications, including military communication, guidance and electronic countermeasure systems, commercial, scientific, military land, sea and aircraft, automotive systems, medical systems, and industrial test equipment.
 
Mini-Circuits’ sells its products to over 20,000 customers globally through our direct sales force, applications engineering staff, sales representatives, as well as through our extensive website.    
 
Position Summary:
 
The Office Administrator is responsible for ensuring the seamless execution of daily operations while fostering an elevated workplace experience that reflects the Company's Core Values. The Office Administrator is instrumental in managing office logistics, coordinating various events, managing vendor relationships and upholding the highest standards of efficiency and professionalism.
 
Salary Range: $65,000 - $80,000 per year
 
Job Function:
 
  • Manage day-to-day tasks, such as managing visitors and maintaining a clean and organized workspace. Manage and order supplies/food for the office and coordinate communications with building management and members.
  • Manage building administrative tasks such as mail room operations and conference room/phone room calendars
  • Ensure reception, common areas and conference rooms are tidy, stocked, and well presented to maintain brand image.
  • Manage building access for Mini-Circuits members and vendors, manage member access badges/fobs.
  • Manage parking lot access and spot reservations for executives, members and visitors; assign parking badges to Mini-Circuits members.
  • Overseeing vendors and contractors, ensuring quality and timely service, managing contracts. Submit purchase requests and orders, manage office and HR invoices. Be point of contact for any office repairs with relevant vendor.
  • Addressing office issues and resolving conflicts promptly and effectively, maintaining a calm and professional demeanor. 
  • Controlling and managing office expenses, ensuring efficient use of resources.
  • Planning and coordinating events, such as New Hire Orientation, meetings, executive leadership meetings, conferences, and company gatherings. 
  • Provide administrative support for the HR Team

The duties, responsibilities and expectations described above are not a comprehensive list and additional tasks may be assigned to the member, within the scope of the position.

Qualifications:
  • High school diploma, GED or international equivalent required
  • Higher education degree (Associate’s or Bachelor’s) preferred
  • 3-5 years’ related experience in an office administrator/office manager role
  • Proficient in MS Office including Word, Excel, PowerPoint
  • Comfortable with online system management such as purchasing systems, online ordering, online record keeping and office technology
  • Ability to multi-task, strong time-management skills and ability to meet deadlines
  • Intuitive and proactive
  • Professional demeanor with exceptional communication skills
  • Organized and reliable  

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills:

  • Fully on-site presence required
  • Comply, understand, and support corporate safety initiatives to ensure a safe work environment
  • Ability and willingness to abide by Company’s Code of Conduct

Disclaimer: The listed qualifications and requirements for each position are intended as guidelines.  Mini-Circuits reserves the right to hire outside of these guidelines at Management’s discretion.

Mini-Circuits is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, familial status, gender identity, gender dysphoria, pregnancy-related condition, and domestic violence victim status or protected class characteristic, or any other protected characteristic as established by federal or state law.