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Data Entry & Administrative Specialist

Apogee Global RMS · San Jose, Estados Unidos Da América · Remote

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Description

Apogee Global RMS is looking for a detail-oriented Data Entry & Administrative Specialist to support daily operations by managing data, maintaining records, and handling general administrative tasks. This role is perfect for someone who’s organized, accurate, and loves keeping things running smoothly behind the scenes.

JOB RESPONSIBILITIES:

Data Entry & Records Management

  • Enter, update, and maintain data in internal systems and databases
  • Verify accuracy of data and correct errors or inconsistencies
  • Maintain organized digital and physical filing systems
  • Generate basic reports, spreadsheets, and summaries as needed
  • Ensure data confidentiality and follow data security guidelines

Administrative Support

  • Handle emails, phone calls, and internal communications
  • Schedule meetings, manage calendars, and coordinate appointments
  • Prepare documents, presentations, and correspondence
  • Assist with invoicing, purchase orders, and expense tracking
  • Support HR, finance, or operations teams with administrative tasks
  • Order and manage office supplies and resources

Process & Coordination

  • Follow established procedures and help improve workflows
  • Coordinate with other departments to gather or share information
  • Track tasks, deadlines, and deliverables
  • Provide general clerical support to the team as needed

Requirements

  • High School Diploma OR Associate’s degree (Bachelor's degree is a plus)
  • Proven experience in data entry, admin, or clerical roles
  • Strong attention to detail and accuracy
  • Proficiency with MS Office / Google Workspace (Excel/Sheets is a must)
  • Good typing speed and computer skills
  • Strong organizational and time management skills
  • Clear written and verbal communication skills
  • Ability to handle sensitive information with discretion

NICE TO HAVE SKILLS :

  • Experience with CRM, ERP, or database systems
  • Basic knowledge of accounting or HR admin tasks
  • Experience in a fast-paced office or remote environment