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Receptionist & HR Assistant

Arena Investors I Quaestor Advisors · New York, Estados Unidos Da América · On-site

  • Escritório em New York
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Description

Arena is looking to expand the team through the addition of a Receptionist & HR Assistant.  This is an in-office role, reporting to the People Operations Manager. The ideal candidate will be dependable, organized, self-motivated, resourceful and have high energy for a fast-paced environment.  The candidate will manage the New York office’s reception desk, support daily office operations, and assist with ad hoc HR projects. Candidate would be fully in-office and work 8am – 6pm Monday through Friday.

Responsibilities:

·         Reception & Office Operations

    • Greet guests and prepare the conference room for meetings
    • Answer incoming calls using a multi-line phone and Zoom
    • Review, scan, and distribute incoming mail to employees
    • Ship packages via FedEx, USPS, UPS, or messenger service
    • Order and maintain inventory of office supplies (non-tech)
    • Maintain a clean, organized kitchen and restock the fridge and cabinets
    • Communicate with vendors and other third parties
    • Monitor building events and maintain a relationship with the building management office
    • Update the office floor plan and coordinate seating arrangements
    • Assist with planning office events and employee gifts
    • Manage and distribute the company’s internal newsletter

·         HR & Administrative Support

    • Manage task lists, set calendar reminders, and follow up on outstanding items
    • Keep attendance reports and maintain accurate records
    • Organize receipts for expense reports
    • Work closely with the IT team for onsite tech support
    • Schedule meetings, book travel, and prepare itineraries
    • Conduct research and prepare presentations and spreadsheets
    • Manage confidential documentation requests with discretion
    • Assist with new employee onboarding
    • Assist with personal requests (reservations, orders, research, etc)
    • Assist with day-to-day responsibilities and ad hoc projects

Requirements

  • 2-5 years’ experience in an office administrative role
  • Experience managing vendor relationships
  • Reliable, punctual, and highly organized with strong attention to detail
  • Ability to multitask and adapt in a fast-paced environment
  • Self-motivated, persistent, and a collaborative team player
  • Strong verbal and written communication skills
  • Proficient in Microsoft Office, including Excel and PowerPoint, and Canva
  • Business professional dress attire

 

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development
  • Free Food & Snacks
  • Wellness Resources