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Our Success Criteria

• Support the creation and tracking of purchase orders from request through receipt and invoice matching.
• Maintain up-to-date status of all active POs (ordered, shipped, received, invoiced).
• Coordinate with the receiving and inventory teams to ensure goods are checked in correctly.
• Assist with reconciling delivery notes, packing slips, and PO records.
• Communicate with suppliers to obtain quotes, confirm lead times, and clarify order details.
• Follow up on open orders, shipment dates, and backorders.
• Help document standard operating procedures (SOPs), checklists, and templates for procurement processes.
• Identify opportunities to streamline manual tasks (e.g., templates, pre-approved supplier lists, standard order forms).
• Work closely with engineering, operations, finance, and other teams to clarify requirements and timelines.
• Support internal training by preparing simple reference materials or FAQs for procurement-related questions.
• Support the procurement team in implementing and testing the NetSuite procurement module, including assisting with data migration, validating workflows, and generating custom reports.

Qualifications and Experience

• Currently enrolled in, or recently graduated from, a Bachelor’s degree or diploma in Business, Commerce, Supply Chain Management, Operations, Finance, or a related field.
• Strong academic or project-based exposure to supply chain, operations, procurement, or finance is an asset.
• Comfort working with spreadsheets (e.g., Excel or Google Sheets) for basic data analysis, tracking, and reporting
• Experience with ERP, procurement, or finance systems (e.g., SAP, Oracle NetSuite, Coupa, Procurify, Jaggaer, etc.) is considered an asset but not required.
• Prior co-op, internship, or part-time experience in operations, finance, administration, or logistics is a plus.

Skills

• High attention to detail with the ability to accurately enter, review, and reconcile data.
• Strong organizational and time management skills; able to manage multiple requests and deadlines in a fast-paced environment.
• Clear written and verbal communication skills to interact with internal stakeholders and external vendors.
• Comfortable working with numbers, pricing, and basic calculations (e.g., taxes, totals, comparisons between quotes).
• Familiarity with basic procurement concepts (purchase requisitions, purchase orders, invoices, receipts, vendors, lead times) or interest in learning them quickly.
• Ability to follow structured processes and standard operating procedures, while also suggesting improvements when you see them.
• Proficiency with common productivity tools such as Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Slides/PowerPoint).
• Ability to create and maintain simple tracking tools such as logs, checklists, and status reports for orders and vendors.
• Willingness to support change management activities related to new tools (e.g., testing new systems, documenting steps, gathering user feedback).

Traits

• Above all else, a consistently positive attitude and a willingness to do whatever it takes to create robust solutions to complex problems.
• Takes ownership and accountability, fostering the same in teammates.
• Empathetic listener with conflict resolution capabilities.
• Consistent bias for action, communication, and interpersonal savvy.
• Self-motivated and able to solve problems independently.
• Mission driven and passionate about bringing human-like intelligence to machines.