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The Onyx Collective creative team is seeking a qualified candidate for Coordinator. This individual will be a member of the creative team and help build its new brand through the development of innovative series.

The position requires someone who has a professional communication style, pays close attention to detail, has great organizational skills, and the ability to juggle multiple high priority requests and meet tight deadlines. It requires a high level of integrity and discretion in handling confidential information, professional decorum to represent and interface with senior executives both inside and outside the Company.

Seeking candidates who are self-starters able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products and showcase action-oriented follow-through, master technology and a variety of computer programs, be flexible with work schedule and meet impromptu demands.

Although not the bulk of the job, responsibilities do include meeting setup, event planning and other administrative support as needed. 

Primary Responsibilities: 

• Maintain all department grids, lists, and memos; including management of the slate information on Airtable, updating production calendars, updating the senior management weekly status reports.
• Responsible for coordinating internal staff meetings and assist with team projects.
• Prepare documents and take notes during department meetings and retreats.
• Coordinate and attend writer and director general meetings for potential staffing as well as pitch meetings; take notes
• Track and read incoming spec material and submissions, agency and staffing submissions; manage submissions database.
• Participate in notes calls with writers, producers and filmmakers.
• Distribute treatments, outlines, and cuts to network executives.
• Work with managers to review book memos, determine what the team should read and assign for the weekend. 
• Finding/reading IP; overseeing tracking of IP coverage. Reading manuscripts for WR or IP coverage.  
• Provide some day-to-day administrative support to the Onyx Collective creative team. 
• Oversee the security of pilot cuts and series cuts by carefully managing distribution and storage.
• Work to identify, track, and build relationships with new and unknown writing, acting, and directing talent.
• Maintain relationships and communicate professionally and socially with agency and studio counterparts. 
• Assist the President’s assistant with presentations for the department when needed.

Basic Qualifications: 

• A minimum of 2 years’ previous administrative assistant experience in a high volume entertainment desk at a studio, network, production company or talent agency.
• General understanding of the scripted television development process and cycles.
• Knowledge of agencies and networks in scripted space.
• Must be able to work with minimal supervision.
• Willingness to work overtime with short notice.
• Must work well under pressure.
• Demonstrated organizational skills. 
• Superior attention to detail.
• Ability to successfully coordinate multiple projects simultaneously.
• Excellent communication skills, both written and verbal.
• Someone with a passion for television and the desire for a career in TV.
• Working knowledge of Outlook, Word and Excel.  Working knowledge of AirTable is a plus.

Preferred Qualifications:

• A minimum of 3 years’ previous administrative assistant experience in a high-volume entertainment desk at a studio, network, production company or talent agency.

Required Education:

• Bachelor's Degree or equivalent work experience.

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