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Date Posted: 08/12/2025
Req ID: 44720
Faculty/Division: Faculty of Applied Science & Engineering
Department: Inst for Aerospace Studies
Campus: University of Toronto Institute for Aerospace Studies
Position Number: 00049675

Description:

About us:

The University of Toronto Institute for Aerospace Studies (UTIAS) is internationally recognized for the excellence of its research and educational programs. It is home to the graduate programs leading to the degrees of M.Eng., M.A.Sc., and Ph.D. in aerospace engineering. Most areas of modern aerospace engineering are covered by our faculty including many facets of aeronautical engineering (with an emphasis on green aviation) and space engineering (with an emphasis on robotics and microspace). UTIAS faculty members have made many historic research contributions, and today we collaborate with research facilities and industry partners worldwide to advance this dynamic field.

If you are a passionate and dedicated individual, our department offers opportunities with potential for growth and development within a community atmosphere! We are located at Dufferin and Steeles.

Your opportunity:

Under the general direction of the Manager, UTIAS, the Financial Officer handles all matters related to the finance and administration support within the Institute for Aerospace Studies.

Your responsibilities will include:

• Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries.
• Monitoring department budget to ensure expenditures remain within budgeted allocations.
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts.
• Recording detailed transactions for many accounts including payroll.
• Identifying and resolving individual data anomalies and discrepancies.
• Reconciling monthly accounts; Reconciling monthly purchasing card statements; Processing cost recoveries.
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements.
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements; Keeping well-informed on purchasing and/or procurement policies and procedures.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of relevant financial and payroll administration experience.
• Related experience in financial management, including working with budget variance reports, forecasting budgets, and experience monitoring and reconciling different types of financial accounts including fund accounts (grants and contracts).
• Demonstrated experience with the University’s Financial Information System (FIS) and Human Resources Information System (HRIS) or other related financial and payroll systems.
• Demonstrated experience analyzing financial data and statistics, producing reports, and identifying and resolving discrepancies.
• Experience with processing payroll for multiple employee groups including hourly, bi-weekly and monthly groups.
• Experience coordinating employment contracts and agreements for various employee groups, including reviewing and checking required supporting documentation for payroll processing.
• Experience interpreting and applying financial policies, guidelines and process.
• Experience applying accounting and payroll principles.
• Demonstrated ability to meticulously enter data.
• Strong organizational and time-management skills, with the ability to multi-task and adapt to changing priorities.
• Strong analytical and problem-solving skills with high attention to detail.
• Advanced skills with Microsoft Excel and intermediate skills with other Microsoft Office applications (e.g. Word, PowerPoint, Outlook, Access, SharePoint, Teams).
• Excellent communication (verbal and written) and interpersonal skills, with the ability to explain complex terms and processes to a wide range of audience.
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgment, initiative, tact, and discretion.
• Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience with the University’s financial policies, procedures, and guidelines.
• Developed network of University contacts.

To be successful in this role you will be:

• Accountable
• Efficient
• Meticulous
• Problem solver
• Resourceful
• Self-directed

Closing Date: 08/20/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.