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Administrative Manager-Limited Term (Countywide Promotional)

County of San Luis Obispo, CA · San Luis Obispo, Estados Unidos Da América · Onsite

$93,246.00  -  $118,976.00

  • Professional
  • Escritório em San Luis Obispo
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About the Department

PLEASE NOTE:  This Countywide promotional opportunity is only open to current, permanent employees with the County of San Luis Obispo.

  • The classification and compensation are pending Board of Supervisors approval. The anticipated Board approval date is November 4, 2025.

  • Employees in limited term positions receive benefits equivalent to permanent full-time employees, therefore will be eligible to earn vacation, sick leave, health, and pension benefits.
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While this position will oversee a wide range of administrative functions, the primary focus will be on the department’s financial management and oversight responsibilities. The selected candidate will play a key role in budget development, monitoring, forecasting, and financial reporting, ensuring compliance with County policies and sound fiscal practices. A strong understanding of accounting principles and financial systems is essential, as this role will include active utilization and oversight of the department’s accounting software for financial transactions, reporting, and analysis. The ideal candidate will bring both technical financial expertise and the ability to provide strategic guidance on fiscal operations to support informed decision-making across the department.

TYPICAL TASKS AND REPRESENTATIVE DUTIES:
 (Not in order of importance) 

• Directs and oversees administrative, financial, budgetary, and human resources functions of a designated department or division; establishes, implements, and evaluates policies and programs; ensures activities comply with department standards and legal requirements; identifies needs and implements improvements to enhance operational effectiveness and efficiency. 
• Manages office and business activities, flow of information, and communication; develops and evaluates procedures, projects, and objectives; organizes automation and process improvement activities for administrative and functional areas; leads the development and implementation of projects, contracts, goals, services, and activities; ensures proper and timely resolution of issues, conflicts, and discrepancies. 
• Prepares and maintains a variety of narrative, financial, and statistical records, reports, and documents; develops and coordinates training. 
• Formulates and develops policies, procedures, and programs related to assigned areas; ensures the  preparation and revision of policy and procedural manuals. 
• Advises departmental leadership on the impact of new or pending legislation, regulations, and Countywide policies; coordinates implementation of changes to ensure organizational compliance. 
• Monitors and assesses department programs, services, and operations for financial effectiveness  and operational efficiency and makes recommendations for improvement. 
• Supervises, mentors, and evaluates the performance of assigned staff; interviews and selects employees; recommends appointments, reassignments, and disciplinary actions; assigns and  reviews work for accuracy, completeness, and compliance with policies and performance standards. 
• Collaborates and communicates with the public, departments, businesses, and external agencies to share information, coordinate efforts, and resolve a variety of issues. 
• May manage and participate in the development of the annual department budget; reviews and analyzes budgetary and financial data; authorizes expenditures in accordance with established limitations; oversees a large division or department’s fiscal operations, including grants, contracts, and accounting activities through coordination with or direct supervision of financial and support staff.
• May manage departmental human resources activities; collaborates with central Human Resources on organizational development, recruitment and retention, leave management, and disciplinary actions; administers disciplinary processes, including drafting and reviewing disciplinary actions on behalf of departmental management in accordance with established procedures and standards. 
• May supervise departmental information technology staff or serve as a liaison for automation activities with central Information Technology or external vendors; ensures the effective use of automated systems to support departmental operations; assists in the implementation and maintenance of automated processes; evaluates administrative systems and services for effectiveness and efficiency and recommends improvements. 
• May oversee the preparation and dissemination of media or public-facing communications, reports,  and other informational materials related to departmental operations, programs, or services.

Position Duties

EDUCATION AND EXPERIENCE: 

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes: 

Possession of a bachelor’s degree from an accredited college or university in business or public administration, accounting, or a closely related field. In addition, two years as an Administrative Officer or other progressively responsible professional-level experience in finance or accounting, human resources, or other administrative functions, including two years in a lead or supervisory capacity.

Minimum Qualifications

Applications, including answers to supplemental questions, must be submitted online by the final filing date.  Apply for this position at governmentjobs.com/careers/slocountyca.  Most County recruitments require you to respond to supplemental questions as part of the application process.  We recommend that you review these questions prior to beginning your application.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates may be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process. 

If you have questions or would like to discuss the opportunity further, please contact Human Resources at [email protected]. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.