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Sr. Executive Assistant to CEO

Zushealth · Portland, Estados Unidos Da América · On-site

$90,000.00  -  $125,000.00

  • Escritório em Portland
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Description

Who we are

Zus is a shared health data platform designed to accelerate healthcare data interoperability by providing easy-to-use patient data via API, embedded components, and direct EHR integrations. Founded in 2021 by Jonathan Bush, co-founder and former CEO of athenahealth, Zus partners with HIEs and other data networks to aggregate patient clinical history and then translates that history into user-friendly information at the point of care. Zus's mission is to catalyze healthcare's greatest inventors by maximizing the value of patient insights - so that they can build up, not around.

What we're looking for:

You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive.

This person will need to work in Portland, ME area.

Who you are:

You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive.

As part of our the team, you will

  • Own comprehensive calendar management across professional, campaign, and personal commitments—scheduling meetings, coordinating logistics, and maintaining a forward-looking (weekly/monthly/quarterly) plan to ensure time is aligned to top priorities and high-value outcomes
  • Plan and execute complex travel and logistics for business, campaign, and personal/family needs, including detailed itineraries, briefing agendas, ground transportation, lodging, and contingency planning; complete and reconcile expense reports accurately and on time
  • Support the CEO/principal with task management and prioritization, translating goals into actionable plans, tracking deadlines and deliverables, and proactively removing obstacles to keep critical initiatives (company and campaign) moving forward
  • Draft and prepare correspondence and materials across business and personal contexts, including emails, letters, internal communications, invitations, talking points, and meeting briefs—ensuring the appropriate tone, confidentiality, and professionalism
  • Serve as a strategic “gateway” to the executive’s time, balancing access with focus: triage requests, negotiate scheduling tradeoffs, and create win-win solutions for internal partners, external stakeholders, and campaign/community relationships
  • Maintain strong situational awareness of upcoming commitments, decisions, and sensitivities—keeping the CEO/principal prepared with timely reminders, concise briefings, and structured follow-ups to ensure nothing drops across fast-moving priorities
  • Exercise sound judgment to assess meeting and event value, recommending declines, delegates, or alternatives when appropriate; protect deep work time while ensuring high-impact relationships and obligations are maintained
  • Manage the overall flow of communication (internal, external, community, and campaign-related as appropriate), communicating directly and on behalf of the CEO/principal, and ensuring messages are routed, tracked, and answered with clarity and timeliness
  • Prioritize and respond to incoming communications (email, calls, texts, DMs as applicable) by flagging urgency, anticipating required actions, drafting responses for review, and replying on the executive’s behalf when appropriate—maintaining a consistent, professional voice
  • Coordinate campaign support activities such as event scheduling, speaker logistics, community meetings, stakeholder outreach coordination, and preparation of briefing packets—while keeping careful separation and confidentiality as needed across roles.
  • Support an active family and social calendar by organizing personal appointments, family logistics, celebrations, travel, and social commitments; track key dates (birthdays, anniversaries, school and community events) and ensure the executive is prepared and present
  • Handle special projects and personal obligations with discretion, including vendor coordination, reservations, household/admin needs, and time-sensitive requests—operating with high trust, confidentiality, and impeccable follow-through

    • You're a good fit because

  • 5+ years of relevant experience
  • Demonstrated experience supporting senior executives
  • Complete proficiency using Microsoft Office and GSuite 
  • The ability to learn new tools and technologies quickly
  • Experience maintaining schedules, calendaring meetings & preparing meeting agendas
  • A background in scheduling complex travel
  • The ability to multitask, prioritize assignments, ensure deadlines are met and work under pressure
  • Excellent verbal and written communication skills
  • A track record of being highly organized, detail oriented and able to meet deadlines in a fast-paced environment
  • Strong interpersonal skills to effectively build relationships and influence across the organization
  • The ability to display sensitivity, tact and responsiveness in various situations and maintain a high level of confidentiality

    • Additional Information

    This role will need to work in Portland, ME area.

    We will offer you…

    • Competitive compensation that reflects the value you bring to the team a combination of cash and equity
    • Robust benefits that include health insurance, wellness benefits, 401k with a match, unlimited PTO
    • Opportunity to work alongside a passionate team that is determined to help change the world (and have fun doing it)

    Please Note: Research shows that candidates from underrepresented backgrounds often don’t apply unless they meet 100% of the job criteria. While we have worked to consolidate the minimum qualifications for each role, we aren’t looking for someone who checks each box on a page; we’re looking for active learners and people who care about disrupting the current healthcare system with their unique experiences.

    We do not conduct interviews by text nor will we send you a job offer unless you've interviewed with multiple people, including the Director of People & Talent, over video interviews. Job scams do exist so please be careful with your personal information.