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About the Department

Anticipated Start Date: December 1, 2025

POSITION HIGHLIGHTS

The Administrative Secretary-Office Coordinator position is responsible for managing the day-to-day operations of centers and programs within Student Belonging and Empowerment (SBE). This position has a primary focus on providing high-level clerical and programmatic support for the Native American Center. Additionally, this position may be responsible for budgetary management for other SBE programs like the International Center and Puente Program.

The successful candidate in this position will:

• Have a proven ability to manage calendars, coordinate meetings and events, handle correspondence, and maintain efficient office workflows.
• Be skilled in maintaining and reconciling budgets, preparing financial reports, handling deposits, and supporting audits with accuracy and compliance.
• Possess strong written and verbal communication abilities with a professional demeanor in interactions with administrators, staff, students, and external partners.
• Demonstrate a familiarity with program development and execution.

Work Schedule

The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. Over the summer the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m. with Friday off.

• Associate’s Degree in office information systems or a related field or the equivalent*; 
• Three (3) years of increasingly responsible experience directly related to the duties and responsibilities of this class; 
• Graduation from high school or G.E.D. or the equivalent**. 

• Resume or Vita: Attach a resume that aligns with the information provided in your application.
• Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups.

• Offers of employment are contingent upon the submission of official transcripts showing completion of the degree that minimally qualified the applicant.
• If the position has an education equivalency component within the minimum qualifications and the applicant qualified under equivalency, transcripts may not be required upon hire. 
• Foreign transcripts must include a U.S. evaluation and translation. For list of agencies that provide this service, click here.

• The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
• Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that they are free of active tuberculosis.
• As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing.