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Operations Executive Assistant - Talent Pool (Future Opportunities)

Digital Reach Agency · New York, Estados Unidos Da América · Remote

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Description

Talent Pool Notice

This role is part of our ongoing talent pool. We review applications on a rolling basis and may reach out to select candidates for interviews. Any interviews conducted are intended to prioritize candidates for future openings as they become available.

*Applicants must be US based

About Digital Reach Agency

Digital Reach Agency is a full-service digital marketing agency for B2B SaaS & Tech companies. We’re an enthusiastic, open-minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team – employee well-being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we’re engaging our team and empowering every member to succeed.

We are a 100% remote team spread across the US.

Position Summary

We are looking for a high-energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique "hybrid" role designed for someone who can manage high-level administrative tasks while functioning as a Project Manager.

Your primary goal is to shadow leadership, capture high-level ideas and "brain dumps," and convert them into high-context, actionable tasks for the team. 

The Role

Executive Support & Administration

  • Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
  • Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
  • Maintain a "single source of truth" for internal documentation and agency processes.

Project Management & Initiative Support

  • Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
  • Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
  • Translate verbal instructions into detailed technical or operational tasks for the broader team.

Operational Analysis & Reporting

  • Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
  • Assist in the rollout of new operational initiatives and internal process improvements.
  • Perform ad-hoc research and data organization to support executive decision-making.

Requirements

  • Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
  • Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
  • Strong organizational skills and comfort managing workflows (Asana experience preferred)
  • Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
  • Nice to have: NYC-based

Benefits

Position: Contractor

Location: Remote (U.S.-based); NYC-based candidates may be prioritized for future needs

Anticipated Hours: Starting at 20 hours per week

Expected Pay Range: $30 - $60/hr (Based on Experience)