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Primary Purpose

Supports the Capital Project Solutions (CPS) team and requires full proficiency in business coordination. Operates with limited supervision and serves as an informal resource for colleagues, identifying key issues and patterns from partial or conflicting data. Takes a broad perspective to problem-solving and develop innovative, less obvious solutions.

Key responsibilities include managing a range of administrative and business support activities such as document control, information management, and data maintenance across core team tools. The role also involves developing learning and reporting materials, creating templates, and adapting to new tools as needed.

Implements CPS communication plans, campaigns, and initiatives across Sempra Infrastructure (SI), and provides administrative support for the functional budget, including purchase requisitions, orders, and material receipts. Serves as the primary contact for maintaining and updating documentation and assists with onboarding and training of new department employees.

Duties and Responsibilities

• Develops, prepares and/or maintains documentation pertaining to processes, systems operation, product development and other technical processes. Researches, reviews, and collects available information for documentation. Creates new documentation or updates existing documentation. Assists with Project related document management and designs input data gathered from Projects into tool while maintaining integrity of the data (knows when to ask questions so data makes sense).

• Performs advanced administrative/clerical functions including: word processing, calendar management for director, travel arrangements, ordering supplies and catering, maintains files, answers telephone, receives visitors, and other administrative support including facilities management activities. Finds efficient, professional, cost-effective methods to support manager and team with day-to- day activities:

  • Training Coordination

  • Compliance Management Coordination

  • Project related document management and design

  • Facilities building support

  • On board new team members

• Financial and accounting duties include, but not limited to, managing purchase requisitions, purchase orders, and material receipts. Assists with project set-up in tracking software, and tracks/reports monthly expense. Processes employee expense accounts and manages invoice processing to ensure alignment with budget plan and verify invoice accuracy.
• Helps to maintain department SharePoint site/HUB portal content/ team Tool Support. Organizes folder structures. Helps with version control. Interfaces with IT as needed. Effectively learns and becomes a superuser on team tools/software to organize information, resources, data, etc.
• Helps team with logistics for meetings, HUB Messages, campaigns, roadshows, broad communications, rewards/recognition, etc. Interfaces with Marketing/Vendors as needed.
• Performs other duties as assigned.