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Office Administrator

Solidcore · Arlington, Estados Unidos Da América · Hybrid

  • Escritório em Arlington
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Description

[solidcore] is seeking a detail-oriented and organized Office Administrator to join our team! The ideal candidate will provide essential support across various aspects of our business in a dynamic and supportive environment. This is a hybrid on-site position based at our Arlington, VA Headquarters and is full time.

Key Responsibilities:

Office Operations

  • Own day-to-day HQ operations to ensure a high-functioning workplace that supports employee experience 
  • Maintain and order office supplies, equipment, and snacks
  • Manage all incoming and outgoing mail and deliveries, coordinating with FedEx, USPS, and UPS
  • Maintain cleanliness and organization of common areas, including kitchen upkeep, conference room tidiness, and loading/unloading the dishwashers as needed

    • Office Facilities & Space Planning 

  • Manage quarterly facility maintenance orders, office cleanings, and upgrades
  • Lead storage optimization, space planning, and furniture coordination in readiness for team growth, peak days, and special events
  • Collaborate with Facilities & Development Team and building management team to maintain a safe, clean and comfortable workplace environment

    • Vendor & Program Ownership 

  • Own snack pantry program end-to-end (sourcing, ordering, inventory)
  • Serve as primary owner for external vendors and recurring workplace programs

    • Event & Meeting Coordination

  • Assist in planning and executing company events including retreats and large-group functions
  • Assist in coordinating logistics for recurring leadership meetings, including catering and venue setup
  • Assist with setup for monthly Full Company meetings 
  • Own and coordinate bi-yearly HQ headshot photoshoots 

    • Culture & Team Experience

  • Create a warm, professional first impression and representation for all team members, external visitors, and HQ community
  • Greet and welcome external guests and visitors arriving at HQ

    • Ad Hoc & Project Support

  • Take on special projects and administrative tasks as assigned by the Executive Administrator
  • Provides support to additional executives as business needs arise

    • Qualifications:

    Required:

  • 1+ years of experience in an Office Administrator, hospitality, or HR-related similar support role
  • Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)
  • Strong organizational and communication skills with the ability to manage multiple priorities
  • Proactive, solutions-oriented mindset with a strong sense of ownership
    • Preferred:
  • Ability to work independently and as part of a team in a fast-paced environment
  • Experience in the fitness, wellness, retail, or hospitality industry

    • Compensation & Benefits:

  • Competitive starting salary, based on experience
  • Bonus eligibility based on performance
  • Monthly cell phone stipend
  • 401k with employer match
  • Health, dental, & vision insurance
  • Flexible PTO
  • Free drop in classes at [solidcore]
  • And MORE