Administrative Assistant na Middle Tennessee Solutions

Description

Middle Tennessee Solutions, a renowned construction services company based in Murfreesboro, Tennessee, is seeking an organized and motivated Administrative Assistant to join our dynamic team. Established in 2013, we have built a solid reputation for delivering exceptional craftsmanship in roofing installation, exterior renovations, and custom construction projects for both residential and light commercial clients in the Middle Tennessee area. Our mission revolves around turning our clients' visions into reality while fostering lasting relationships in the communities we serve. We pride ourselves on our hands-on, field-driven approach, where clear communication and accountability are at the forefront of our operations. As an Administrative Assistant, you will play a crucial role in supporting our project teams, ensuring smooth operations, and maintaining seamless communication among staff and clients. Your efficiency and attention to detail will contribute significantly to the success of our projects and the overall satisfaction of our customers. If you thrive in a fast-paced environment and are passionate about helping others while being part of a family-owned business dedicated to quality and integrity, we invite you to consider this opportunity.

Responsibilities

• Assist in managing schedules, appointments, and travel arrangements for project managers and field staff.
• Provide administrative support by preparing documents, reports, and presentations as required.
• Maintain accurate records and files related to projects, contracts, and vendor communications.
• Act as the first point of contact for client inquiries, providing responsive and clear communication.
• Coordinate with subcontractors and vendors to ensure timely delivery of materials and services.
• Assist in the preparation and processing of invoices and expense reports.
• Support the office operations by maintaining supplies, equipment, and overall office organization.

Requirements

• High school diploma or equivalent; additional education in business administration or relevant field is a plus.
• Proven experience as an administrative assistant or in a similar role, preferably in the construction industry.
• Excellent organizational and multitasking skills with a strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Strong verbal and written communication skills to interact effectively with team members and clients.
• Ability to prioritize tasks, work independently, and handle confidential information professionally.
• A proactive attitude with a problem-solving mindset and a commitment to quality service.