Sales Assistant at City Wide Facility Solutions

Description

We are seeking a detail-oriented and proactive Sales Assistant to provide administrative and sales support that ensures smooth daily operations across our sales function. This role plays a key part in maintaining accurate records, preparing proposals, coordinating communications, and supporting both field and office activities. The ideal candidate is organized, adaptable, and enjoys working collaboratively in a fast-paced, client-focused environment.

Key Responsibilities

• Maintain and update the CRM database to ensure accuracy and completeness of all sales information.
• Assist with preparing and assembling sales proposals, presentations, and related documentation.
• Organize, audit, and maintain sales files and records to ensure compliance and accessibility.
• Support operational walkthroughs and coordinate relevant documentation and follow-up actions.
• Manage sales territory data and input accurate information into the CRM system.
• Assist in developing cold calling lists, prospect data, and basic marketing materials.
• Provide administrative and logistical support to sales and office teams as needed.
• Represent the company professionally at networking events, charitable functions, or professional association meetings as assigned.
• Maintain punctual and reliable attendance while upholding company policies and procedures.
• Build and sustain positive, professional relationships with coworkers, supervisors, contractors, and clients.

Requirements

• High school diploma or equivalent required; Bachelor’s degree in business or related field preferred.
• Minimum of 3 years of administrative or sales support experience.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational and time-management abilities with keen attention to detail.
• Proven analytical and problem-solving skills.
• Experience maintaining CRM systems and working collaboratively across teams.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Power BI.
• Valid driver’s license with a clean driving record.

Benefits

City Wide offers a competitive pay for this position. In addition, we offer a comprehensive benefits package to include medical, dental, vision and PTO and 401(k).

More on City Wide...

City Wide Facility Solutions is the largest management company in the building maintenance industry and services Kansas City-based businesses. We have over 60 years of business and continue to experience healthy business growth across our communities. Our culture supports the company’s Mission: to create a Ripple Effect by positively impacting the people and communities they serve. Learn more at www.gocitywide.com

City Wide is an Equal Opportunity Employer