Human Resource Associate na Holyoke Public Schools

DISTRICT OVERVIEW

Holyoke Public Schools is a PreK-12 public school district serving nearly 5,100 students, of whom 80 percent are Latino/Latina, in 11 schools. We employ nearly 1,300 people who together educate and support a richly diverse community of learners. We are committed to recruiting and retaining top-quality educators who believe all children can and will learn and who strive daily to make school a joyful place of discovery, support, and belonging.

Holyoke Public Schools’ strategic plan, “Moving Forward Together,” builds on the strengths of our past while serving as a call to action to accelerate student learning by thinking differently about how we teach, how we work together, and how we support students’ well being. 

Our Equity Commitments are pledges we are making to address systemic equity challenges. 

• We intentionally build a community that is anti-racist, inclusive, and culturally responsive.
• We ensure that students, families, and staff get the support they need to be successful.
• We seek out and incorporate the voices of those impacted, with a commitment to include those who have been excluded in the past. 
• We promote access and inclusion for all students, staff, and families.
• We respect, embrace, and honor the diversity of our students, families, staff, and community.
• We reflect on our own behavior to minimize harm to others.
• We create a culture of acceptance and empathy so that everyone feels valued and is able to contribute to our community’s success.

Please visit the Holyoke Public Schools website to learn more about us as well as some of our recent accomplishments. 

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Spanish:

Las Escuelas Públicas de Holyoke son un distrito escolar público de prekínder a 12.° grado que acoge a casi 5100 estudiantes, de los cuales el 80 por ciento son latinos/latinas. Empleamos a casi 1300 personas que, juntas, educan y apoyan a una comunidad de estudiantes muy diversa. Estamos comprometidos a contratar y retener educadores de alta calidad que tengan la certeza de que todos los niños pueden y podrán aprender, y que también se esfuercen diariamente por hacer de la escuela un lugar alegre de descubrimiento, apoyo y pertenencia.

El plan estratégico de las Escuelas Públicas de Holyoke , "Avanzando Juntos", toma en cuenta nuestras fortalezas anteriores y al mismo tiempo sirve como un llamado a la acción para acelerar el aprendizaje de los estudiantes a través de una perspectiva diferente sobre cómo enseñamos, cómo trabajamos juntos y cómo apoyamos el bienestar de los estudiantes.

Nuestros compromisos de equidad son promesas que hacemos para abordar los desafíos de equidad sistémica.

• Construimos intencionadamente una comunidad antirracista, inclusiva y culturalmente receptiva.
• Nos aseguramos de que los estudiantes, las familias y el personal reciban el apoyo que necesitan para tener éxito.
• Buscamos e incorporamos las voces de los afectados, con el compromiso de incluir a los que han sido excluidos en el pasado. 
• Promovemos el acceso y la inclusión de todos los estudiantes, el personal y las familias.
• Respetamos, acogemos y honramos la diversidad de nuestros alumnos, familias, personal y comunidad.
• Reflexionamos sobre nuestro propio comportamiento para minimizar el daño a los demás.
• Creamos una cultura de aceptación y empatía para que todos se sientan valorados y puedan contribuir al éxito de nuestra comunidad.

Por favor, visite el sitio web de las Escuelas Públicas de Holyoke en www.hps.holyoke.ma.us para obtener más información sobre nosotros y algunos de nuestros logros recientes.

The HR Associate provides a broad range of administrative support for the Human Resources Department, and helps facilitate and maintain a workplace environment that is productive, proactive and supports the mission, vision, and values of the Holyoke Public Schools.

• Support the day to day operations of the Human Resource and Payroll Department
• Act as first point of contact for visitors to Human Resources
• Supports the team in developing process and process improvements
• Support HR office in a variety of administrative tasks and day-to-day processes
• Provide direct administrative support for the Chief HR Officer and HR Manager, including but not limited to communications and scheduling
• Draft correspondence as needed
• Answer incoming phone calls, screen calls and refer to appropriate person or department
• Assist with the recruitment and onboarding processes; assist with new hire paperwork and track status of candidates in the electronic applicant tracking and other personnel systems; send follow-up emails when position is closed
• Manage the new hire onboarding process for staff from point of receipt of new hire notification through completion of new hire paperwork, including data entry into appropriate systems
• Assist with benefits administration
• Generate reports from applicant tracking and other personnel systems
• Prepares employment verification forms
• Update and maintain personnel files to document status changes
• Responsible for filing employee documents in personnel files
• Assist with annual performance evaluation process
• Support/Organize staff recognition programs
• Oversee event planning and coordination of community and holiday luncheons with the necessary departments, including food service, room reservations, and invitations, as well as timely ordering of the employee service awards
• Maintain confidentiality and use discretion concerning personnel actions, legal actions, separations, other confidential information of employees and students
• Actively participate and contribute to ongoing HR Initiatives & Programs
• Maintains the ethics and standards of the Human Resources profession
• Maintains a service oriented, positive, helpful, constructive attitude and work relationship with employees and the stakeholders
• Perform any other duties or tasks as assigned by the Chief HR Officer or designee

Qualifications

• Detail oriented, strong organizational skills, able to meet deadlines
• Able to exercise initiative and independent judgment
• Excellent communication and office skills; is pleasantly engaging with the ability to easily pivot between tasks; team-oriented; and strives to resolve challenges when they arise
• Bilingual English/Spanish strongly preferred
• Ability to remain calm under pressure and to de-escalate as needed
• Ability to handle confidential and sensitive information with discretion and within applicable laws and regulations
• Ability to interpret and apply policies and procedures