Marketing Coordinator na California Institute of Applied Technology

Description

Work from Home (WFH) - Remote work must be performed while residing in California, New Mexico or Florida

CIAT Campus Locations: San Diego, CA and Albuquerque, NM

Reports to: Director of Marketing

Status: Non-exempt

Employment Type: Full-time

Summary

California Institute of Applied Technology (CIAT) is seeking a dedicated and detail-oriented Marketing Coordinator to join our marketing team. This position will play a key role in carrying out day-to-day tasks through our marketing operations. This position offers a unique opportunity to contribute to a variety of marketing functions, from website updates to event planning, vendor coordination, and internal collaboration. The ideal candidate is proactive, detail-oriented, and enjoys balancing creative tasks with structured processes.

Responsibilities

• Manage and implement website updates across CIAT’s public website, including editing and publishing new content, updating program pages, blog posts, events, FAQs, and promotional banners, and maintaining website accuracy (dates, deadlines, CTAs, links)
• Collaborate with internal teams to gather content updates and ensure branding consistency across our website
• Support the planning and execution of online and in-person events such as student workshops, career development webinars, guest speaker events, and open houses and info sessions
• Set up and manage event RSVP forms and registration pages
• Track and report on event participation and engagement metrics
• Coordinate with internal teams to promote events via email, website, and social channels
• Provide process improvement recommendations for event workflows and post-event follow-ups
• Coordinate the setup of marketing materials for new staff members, including branded email signatures, personalized booking links, and ordering branded polos and introductory materials
• Manage relationships with third-party merchandise vendors and CIAT’s branded merchandise store
• Coordinate the ordering and timely delivery of printed collateral, event materials, and branded merchandise for career fairs and student events, marketing promotions and contests, and departmental merchandise requests
• Process shipments of printed materials directly to staff for upcoming events
• Participate in cross-functional meetings and help translate team goals into marketing tasks
• Assist with intake and prioritization of internal marketing project requests
• Support digital file organization, including branded assets, templates, and documentation
• Reconcile and categorize marketing credit card transactions monthly
• Adhere to CIAT’s compliance requirements to ensure all Federal, State, accreditation, and institutional policies and procedures are being met
• Follow communication guidelines to ensure high levels of customer satisfaction and professionalism
• Embody CIAT’s mission, vision, purpose, and values.

Requirements

• Bachelor's degree in marketing, business, communications, or a related field preferred
• Minimum 2-3 years of experience in a full time marketing coordinator or similar marketing role
• Strong analytical skills with the ability to interpret data and provide actionable recommendations
• Exceptional attention to detail, consistency, and organizational skills with the ability to multitask effectively
• Outstanding written and verbal communication skills, with the ability to manage multiple priorities in a fast-paced environment
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and student information systems
• Adaptability to evolve institutional needs and ability to work in a rapidly changing environment
• Willingness to work outside of standard business hours when necessary to meet business needs and deadlines
• Demonstrated ability to anticipate needs and exercise independent judgment
• Self-motivated with a strong work ethic; dedicated to quality, quantity, results and timeliness
• Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals and contribute to a positive and inclusive culture
• Able to handle sensitive information with a high degree of confidentiality
• Possess high ethical standards, being an example of professionalism to others
• Must be able to embody CIAT’s mission, vision, purpose and values.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.

Supervisory Responsibility

This position has no supervisory responsibilities.

Values

Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. When identifying company values, it is important that those values are being demonstrated in the course of business each day. Our values set expectations for how employees and managers interact with every person while representing the company.

• We are passionate about education and student success
• We value integrity and excellence in our employees and students
• We treat ourselves and our students with dignity and respect
• We believe in and encourage innovation at our school to better help our students succeed
• We have a customer centric focus, and we want people highly committed to achieving goals, where our success equals student’s success
• We are accountable for our actions, and if errors occur, we focus on preventing future errors and moving forward
• We have a growth mindset, always looking for ways to improve, with a sincere belief that every student can do better and achieve their goals
• We expect every employee to be an example of conduct and professionalism, being a role model to students and colleagues
• We commit to fostering an inclusive and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives
• We foster lifelong learning and professional development

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions:

• Essential functions of this role require sitting for extended periods of time
• Ability to type, use a computer to search for information and input information while speaking on the phone is required
• The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
• The employee will be required to compute simple to simple mathematical calculations as a normal part of this role
• Requires daily use of a company computer and related software applications at a workstation
• Must be able to lift, carry, and transport items up to 20 pounds and handle setup for various event as required

Work Environment

While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment.

Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. Expectations regarding work hours, availability, and time tracking will be clearly communicated and must be adhered to.

The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodation and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.

This remote work policy is designed to comply with all relevant local, state, and federal laws.

When in the office

While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

AAP/EEO Statement

California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Salary Range

The salary range for the Marketing Coordinator is $26- $34 hourly/DOE. However, the expected starting salary for this position is $26- $30 hourly/DOE. We base salary offers on a variety of considerations, such as education, experience, equity and other business and organizational needs.

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