Executive Administrative Assistant to the President na Centre College

Centre College is a premier national liberal arts college that serves approximately 1,400 students and provides a supportive community and a flexible, personal academic path to a meaningful life and career. Founded in 1819, Centre accomplishes its goals in an atmosphere of caring and respectful relationships among faculty, students, and staff. The College has an endowment in excess of $420 million and an operating budget of more than $65 million.

Centre welcomes and supports diversity. The College strives to create an environment where differences are celebrated, where individuals can exchange ideas and share in the richness of mutual experiences. Please view our Statement of Community.

Located in Danville, KY, the historic, picturesque 150-acre campus is 30 miles from Lexington, in the famed Bluegrass Region of Central Kentucky.

The Executive Administrative Assistant to the President provides high-level administrative, organizational, and operational support to the President of the College. This individual serves as a trusted partner and key liaison between the Office of the President and internal and external constituencies, ensuring the President’s time and priorities are managed effectively. The successful candidate will demonstrate exceptional judgment, discretion, professionalism, and a deep commitment to the mission and values of a small, selective liberal arts college.

This role is a full-time, hourly position with a starting wage range of $21.64 to $26.45 per hour. 

1. Executive Support

• Manage the President’s calendar, appointments, and travel arrangements with accuracy and foresight.
• Prepare briefing materials, correspondence, reports, and presentations for meetings, events, and internal and external engagements.
• Anticipate and proactively address scheduling conflicts, communications needs, and follow-up actions.
• Handle sensitive and confidential information with discretion and professionalism.

2. Board and Institutional Support

• Coordinate logistics and materials for meetings of the Board of Trustees and its committees in collaboration with the Vice President for Development and Alumni Engagement and other members of the Senior Staff.
• Prepare agendas, compile board books, and track follow-up items as assigned.

3. Communications and Liaison

• Serve as the first point of contact for the Office of the President, providing a professional and welcoming presence for visitors and callers.
• Communicate effectively on behalf of the President with faculty, staff, students, trustees, alumni, and other external stakeholders.
• Draft, proofread, and edit correspondence, memos, and official communications.
• Collaborate closely with the offices of Development, Academic Affairs, Student Life, Athletics, Human Resources, Finance, and others to ensure alignment across institutional priorities, and on-going communications to ensure the President’s Office has the needed information about events and guests.
• Demonstrate an appreciation for and sensitivity to an inclusive academic community, fostering a welcoming environment for students, faculty, and staff from all social, economic, cultural, ideological, racial, and ethnic backgrounds.

4. Event and Project Coordination

• Assist in planning and executing presidential events, including campus receptions, special visits, and community gatherings.
• Support special projects and initiatives as assigned, often involving cross-campus collaboration.
• Employ project management systems to track progress, manage timelines, and support institutional initiatives under the direction of the President.

5. Office Management

• Oversee the reservations for conference rooms in Old Centre and guest cottages.
• Prepare monthly billings for guest cottages.
• Manage and reconcile budgets related to the Office of the President, including procurement / travel cards, event expenses, and travel reimbursements.
• Supervise student worker(s).

Required:

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of five years of progressively responsible administrative experience, preferably in higher education or a similarly complex organization.
• Demonstrated ability to handle confidential information with discretion.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proven ability to exercise independent judgment and maintain professionalism in interactions with diverse stakeholders.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with digital collaboration tools (Google Workspace, Zoom, Microsoft Teams, etc.).

Preferred:

• Experience supporting a senior executive, board, or president in a higher education or nonprofit setting.
• Familiarity with the culture, mission, and operations of a liberal arts college.
• Event planning and project management experience.

Key Attributes

• Discretion, diplomacy, and integrity in all interactions.
• Collegiality and commitment to teamwork.
• Initiative, adaptability, and sound judgment.
• Warmth, professionalism, and a service-oriented mindset.
• Alignment with the College’s mission of academic excellence, community, and student-centered education. Physical Requirements:

Physical Requirements

• Limited pushing, pulling, lifting. Lifting would not exceed 20 lbs.
• Mobility on campus necessary. Ability to stand for extended periods of time.
• Visual acuity to read computer screens and reports.
• Ability to work nights and weekends, as necessary.

Benefits

Medical/Dental/Vision/Life Insurance
Retirement Plan
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Caregiver Support Program and Employee Assistance Program
Long-Term Disability
Paid Time Off, Holidays and Sick Time
Holiday Shutdown Period
Staff Education and Development
Tuition Benefit for Dependent Children 
Gym Access
Pet Insurance
Free Library Access
Campus Bookstore Discounts
Discounted Norton Center Subscription Packages

*Apply via computer, please do not use a cell phone to apply. * Centre College uses Interfolio as their Applicant Tracking Software to review all applications for employment.  From the Apply button on the Centre Employment Page, you will be linked to create an Interfolio Account.  You will then set up a Dossier Account following the software instructions.  For the I am Question, select Other for Staff Openings.  Agree to Terms of usage and then Create your Profile.  Once your account is set up, you will select your opportunity from your Home Page, Complete Application Questions, Upload Cover Letter, CV/Resume/ and References.  Once the application and uploads are complete you will Submit your application. Review of applications will begin immediately and continue until the position is filled. If you need any assistance with the application process, please contact Interfolio Support at 1-877-997-8807 or Stephanie Franklin at 859-238-5465 [email protected].