Fiscal Specialist na Arizona State University

Job Profile:

Financial Analyst 2

Job Family:

Budget, Planning and Financial Analysis

Time Type:

Full time

Max Pay – Depends on experience:

$56,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary Range: $54,600 - $56,000 per year/hour; DOE

Job Description

The School of Sustainable Engineering and the Built Environment (SSEBE) seeks a motivated and productive individual to join our team as a Fiscal Specialist. Members of the SSEBE Business Operations team are responsible for providing financial, travel, and purchasing support in support of operations, academics, and research. Individuals who understand the principles of financial practices, possess excellent customer service skills, and value continuous improvement are desired. The successful candidate should be highly skilled, innovative, and motivated to assist SSEBE in reaching our goals.

Essential Duties

• Prepares a high volume of financial transactions including requisitions, invoices, and other transaction documents in compliance with university and sponsor policies withing designated and budget guidelines.

• Processes travel requests and reimbursements, payment reimbursements purchase of supplies, services, and equipment through Concur, Workday, SunRise, and use of the Purchasing Cards in accordance with established procurement and financial policies.

• Maintains departmental purchasing cards, including daily management, document retention and monthly reconciliations.

• Creates routine and special reports using on-line tools, spreadsheets, databases, and other software as appropriate based on audience and need.

• Works with vendors and independent contractors (including visiting faculty and students) to obtain proper documentation for reimbursement.

• Follows policies, procedures, and processes appropriate documentation to deposit funds to ASU or the ASU Foundation.

• Monitors purchases utilizing multiple accounts and allocate expenses as needed; monitor and resolve outstanding encumbrances on accounts.

• Maintains department financial records and files to ensure compliance with all requirements and policies.

• Works independently and exercises professional judgment to serve as a knowledgeable and helpful resource regarding ASU fiscal/travel policies and procedures.

Desired Qualifications

• Bachelor's degree in Business Administration, Accounting

• Experience in business operations or financial services within a higher education environment

• Experience working effectively in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.

• Experience in maintaining financial records and processing orders for supplies, services, and equipment.

• Experience with travel policies and procedures and working with an online travel request system (ASU Experience preferred.)

• Evidence of effective communication skills in public and interpersonal settings and a high level of customer service.

• Experience in preparing detailed reports.

• Experience working successfully in a fast-paced, deadline driven environment, both independently and as a member of a team.

• Demonstrated knowledge of procedures, methods and forms associated with automated purchasing and accounting systems.

• Experience in use of ASU university systems: Workday, Concur, Sunrise, Data Warehouse.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.

• This position receives regular review of objectives.

FSE Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 50 graduate and 27 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. Candidatar-se agora