Clinical Administrative Coordinator - LAHA na Lung and Allergy Health Associates (LAHA) / Translational Pulmonary & Immunology Research Center (TPIRC)

About Us
The Translational Pulmonary & Immunology Research Center (TPIRC) leads the way in medical innovation, dedicated to revolutionizing the treatment of rare and orphan diseases. By integrating cutting-edge diagnostics, artificial intelligence, and patient-centered research, we are continually pushing the boundaries of care and outcomes.

Lung and Allergy Health Associates (LAHA), a division of TPIRC, is a collaborative network of pediatric pulmonary and allergy/immunology physicians, as well as healthcare professionals, united in our pursuit of excellence in patient care. In partnership with Long Beach Memorial Medical Center/Miller Children’s Hospital we take a multidisciplinary approach to meet the unique needs of our patients, delivering comprehensive care for a range of lung and allergy-related conditions. Through our integrated network, we aim to elevate treatment standards and improve outcomes for today’s patients.

Our commitment to precision medicine allows us to craft individualized treatment plans by carefully analyzing each patient’s lab results, medical history, and symptoms. This personalized approach ensures our expert clinicians develop the most effective strategies for every individual.

Why Join Lung and Allergy Health Associates (LAHA)?
At Lung and Allergy Health Associates (LAHA), you’ll be part of a vibrant, forward-thinking organization committed to making a meaningful impact. We foster a collaborative environment where innovative ideas are embraced, and every team member plays a crucial role in our mission. As part of our top-ranked pediatric pulmonary division, you’ll work with a diverse patient population, engage in cutting-edge research using our in-house lab and artificial intelligence, and contribute to shaping the future of pediatric pulmonology. Join a team renowned for excellence and innovation, dedicated to advancing patient care and training the next generation of leaders in the field. Your contributions will support transformative goals that make a real difference.

We are currently seeking an Clinical Administrative Coordinator who will play a vital role in supporting the daily operations and business development of the Lung and Allergy Health Associates (LAHA) clinic. This position provides direct administrative support to patients throughout their appointments, including greeting patients, assisting with check-in and check-out, scheduling visits, processing paperwork, and maintaining accurate medical and administrative records.

Beyond patient care coordination, the role also supports marketing and outreach initiatives to increase patient volume and strengthen referral relationships within the hospital network. The ideal candidate is detail-oriented, adaptable, and comfortable balancing both administrative and promotional functions in a collaborative clinical environment.

Job Title: Clinical Administrative Coordinator

Job Purpose:
Clinical Administrative Coordinator who will play a vital role in supporting the daily operations and business development of the Lung and Allergy Health Associates (LAHA) clinic. This position provides direct administrative support to patients throughout their appointments, including greeting patients, assisting with check-in and check-out, scheduling visits, processing paperwork, and maintaining accurate medical and administrative records.

Beyond patient care coordination, the role also supports marketing and outreach initiatives to increase patient volume and strengthen referral relationships within the hospital network. The ideal candidate is detail-oriented, adaptable, and comfortable balancing both administrative and promotional functions in a collaborative clinical environment.

Duties & Responsibilities:

• Support the Practice Manager with initiatives to increase clinic visibility, strengthen referral relationships, and enhance patient volume.
• Prepare marketing materials, including flyers, handouts, patient education sheets, and other outreach assets.
• Assist with outreach efforts to promote services, encourage patient referrals, and support community engagement.
• Coordinate the clinic’s marketing and social media calendars in collaboration with the Communications team.
• Greet and assist patients throughout their visit as needed to ensure a smooth and positive experience.
• Provide general administrative support, including answering phones, managing fax communications, collecting timesheets, and maintaining clear communication between the clinic and referring offices to ensure smooth daily operations.
• Manage and maintain all provider schedules, including Fellowship assignments, inpatient workflows, and outpatient appointments.
• Support appointment scheduling for hospital-based services and external clinic operations.
• Ensure patient charts and visit notes are complete, accurate, and up to date as needed.
• Assist with medication refills, documentation support, and biologic order tracking as needed.
• Assist with verifying authorizations, insurance requirements, and documentation needed for billing compliance as needed.
• Coordinate and track approvals for CT scans, X-rays, sleep studies, and other diagnostic testing.
• Coordinate clinical inventory management by monitoring stock levels, placing timely supply orders, tracking deliveries, and ensuring all clinical areas remain properly stocked to support uninterrupted patient care.
• Submit and monitor work orders as needed.
• Coordinate miscellaneous operational errands, including check pickups, deliveries, and equipment requests.
• Assist with the collection of documents and information required for provider onboarding, credentialing, and recredentialing.
• Track expiration dates for licenses, certifications, malpractice coverage, and required renewals.
• Support communication with credentialing organizations, payors, and hospitals to ensure timely onboarding, proper enrollment, and full compliance for new physicians and mid-level providers.
• Coordinate recruitment activities, including scheduling interviews for physicians.
• Support interview day logistics and candidate communication to ensure a professional and timely process.
• Assist with onboarding preparation, including gathering necessary documents and coordinating first-day schedules.
• Prepare, collect, and route billing documentation to support accurate and timely charge capture as needed.
• Other duties as assigned.

Qualifications

• Minimum of 2 years of administrative experience in a healthcare or clinical environment required.
• Experience supporting medical records, prior authorizations, or patient scheduling strongly preferred.
• Strong customer service experience.
• Familiarity with EMR and hospital-based workflows is a plus.
• Excellent verbal and written communication skills; professional phone etiquette required.
• Proficiency in Google Suite or Microsoft Office Suite (Outlook, Excel, Word) and comfort learning new systems.
• Highly organized, detail-oriented, and able to prioritize in a fast-paced setting.
• Demonstrated ability to collaborate across teams and departments.

Direct reports: Not applicable

Physical requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is required to walk between multiple office locations that include the use of stairs (elevator is only available in some instances).

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. 

Employee Benefits
We offer a comprehensive benefits package, including competitive salary, 401(k) with employer match, medical, dental, and vision insurance, generous paid time off, company-paid holidays, and sponsored employee events. We are also committed to your professional development with individualized training and career growth opportunities.