Contract Specialist I na Texas Department of Transportation

The San Antonio District is posting a Contract Specialist I position in the Advanced Transportation Planning Office.  The San Antonio Area is the 7th largest metropolitan area in the United States, and is experiencing rapid population growth throughout the region. The Advanced Planning Office plays a key role in planning, developing, and funding large and small scale transportation projects to meet the growing needs of this region.  In order to help address these needs, we are looking to add a Contract Specialist to our team to help manage and oversee the development of schematics, feasibility studies, traffic studies, and more.  This specialist would gain valuable experience in a wide range of areas, such as: the environmental process (NEPA), the programming of projects for various transportation plans, consultant management, project management,  public involvement activities, as well as interaction will public groups and agencies.  

All interested applicants are encouraged to apply and join the San Antonio District's Advanced Transportation Planning Office as we work together to address the growing needs of the San Antonio Region.

%3Cp class=%22MsoNormal%22%3EAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: %3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cul%3E%0A%3Cli class=%22MsoNormal%22%3ERetirement Plans%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EAlternative and/or Flexible Work Schedules%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EPaid Leave and Holidays%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EHealth Premiums paid at 100% for Full-Time Employees%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EOn-the-Job Training%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3ETuition Assistance Program%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EHolistic Wellness Program with Leave Incentives%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3ECareer Development and Advancement Opportunities%3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3Cli class=%22MsoNormal%22%3EFamily-Friendly Policies and Programs %3Co:p%3E%3C/o:p%3E%3C/li%3E%0A%3C/ul%3E%0A%3Cp class=%22MsoNormal%22%3EIn 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.%3Co:p%3E%3C/o:p%3E%3C/p%3E%0A%3Cp style=%22font-family: Arial;%22%3EFor a complete list of our total compensation package please visit our website at: %3Ca href=%22https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf%22 target=%22_blank%22 rel=%22noopener%22%3ETotal Compensation Package%3C/a%3E%3Cbr%3ETo view benefits available to all State of Texas employees visit: %3Ca href=%22https://ers.texas.gov/benefits-at-a-glance%22 target=%22_blank%22 rel=%22noopener%22%3EBenefits at a Glance | ERS (texas.gov)%3C/a%3E%3C/p%3E
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Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

• Assists in developing plans for implementing new contract evaluation requirements.
• Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
• Assists in printing, collating, preparing documents and binding contracts/manuals for distribution.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
• Ensures contracts are payable and meet all legal requirements.
• Executes agreements and contracts.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Prepares financial/statistical graphs and reports.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Reviews coordinates and processes routine open records requests.
• Performs other job responsibilities as assigned.

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Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

 

Competencies:

• Applicable computer operating systems and relevant applications
• Contract negotiation, development and management methods
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Developing, interpreting, and implementing policies, procedures, and technical information
• Scheduling work assignments
• Maintaining effective working relationships with others
• Collecting, sorting and compiling data
• Analyzing and organizing business and technical data
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Using computers, applicable programs, applications, and systems
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

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TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

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The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information

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