Administrative Coordinator, PVC na Loyola Marymount University

Reporting to the Client Services Supervisor, the Administrative Coordinator is responsible for overseeing LMU’s leased space, Playa Vista Campus (PVC). This role represents LMU Facilities Management and acts as a resource for staff, faculty, students who operate at the Playa Vista Campus. The role assists with event support and building communication in relation to PVC. The Administrative Coordinator will be assigned to the Playa Vista satellite campus and is expected to perform on-site duties supporting departmental and campus operations. This role will operate with a high level of independence, managing day-to-day responsibilities and prioritizing tasks with minimal supervision, but opportunities to collaborate. This role will assist with the customer service needs at the PVC front desk including greeting guests and coordinating vendor activity. The role ensures the efficient and effective use of software to manage building-related notifications and PVC event coordination. The Administrative Coordinator provides critical support to PVC events, the Facilities Management operations units, and acts as liaison between LMU Facilities Management, PVC Property Management, and the university departments who occupy the space. This role is instrumental in maintaining high standards of customer service, communication skills, and operational efficiency.

Position Specific Accountabilities

Events Support Responsibilities:

• Oversee daily event support and approvals for PVC events

• Ensures Access Request Forms (ARF) and Certificate of Insurance (COI) are submitted and approved by the Playa Vista Campus property management. These forms are required for all 3rd party vendors accessing the property.

• Liaise between LMU Facilities Management, LMU University Events and event related clients to ensure specific requests for event support are fulfilled.

• Send out maintenance and service estimates and invoices to clients as needed.

• Administrator for Scheduling software (Mazevo) including approving event resources and student film permits when taking place at the Playa Vista Campus. Access to check class and event schedules for technicians and supervisors/ booking out rooms and spaces for maintenance blocks.

  • Serve as an FM approver of SFTV film permits, event resource requests, and maintains FM maintenance reservations

• Manage guides and records for Playa Vista Campus related event support.

Communication/Notifications Responsibilities:

• Manage communication efforts between property management and building occupants

• Send out notifications related to building and floor impact.

• Manage a notification guide/directory for building occupancy.

Help Desk Support:

• Oversees the operation of the PVC front desk including emerging maintenance trends, student staffing, and timely response to campus inquiries for service & maintenance.

• Familiarize and support use of FM-related software such as Computerized Maintenance Management System (CMMS)

• Provide reports on an ad-hoc basis for departmental & building metrics

• Run work order related reports as needed or requested.

• Perform other duties as assigned or requested.

Work Shift Schedule: Monday- Friday 8:00am- 5:00pm

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.

Requisite Qualifications:

• Typically a High School diploma, or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum 2 years of experience in customer service or client services.

• Proficiency in Microsoft Office, Adobe Suite, and scheduling software.

• Ability to act as liaison between FM department, property management, and building occupants.

• Ability to manage department/building communications.

• Ability to work independently.

• Excellent organizational skills.

• Ability to work effectively with diverse teams, including faculty, staff, students, and external partners.

• Strong communication and customer service skills.

• Ability to manage multiple projects simultaneously and respond to changing priorities.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$23.51 - $29.38 Salary commensurate with education and experience.

Please note that this position is not eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) Candidatar-se agora