Patient Experience Representative - Inpatient Psychiatry (Waltham) na None

Part-Time

8

Administration

Part time position working every other weekend 8:30am-5pm
100% onsite at Waltham, inpatient psychiatry 

Position Summary:
The Patient Experience Representative I works under close supervision to provide support to the administrative operations of a clinical service and works to ensure the best possible patient experience by effectively coordinating services to patients and families. Demonstrates interest in and ability to departmental and organizational initiatives & projects with a focus on continuous process improvement. Performs various administrative functions requiring basic knowledge of programs and services.

Key Responsibilities:             

• Provides positive and effective customer service to patients, families, and visitors, responding to routine inquiries and involving supervisors for complex issues
• Greets, screens, directs, and registers patients; enrolls patients and caregivers in the patient portal
• Collaborates with referring providers and practices to manage complex patient issues; may rotate in call centers
• Schedules patient encounters and procedures under supervision; monitors daily schedules and coordinates flow to optimize patient experience
• Prepares for and attends shift handoffs and team huddles
• Collects patient vitals (e.g., height, weight, temperature) and completes questionnaires in EMR as needed
• Prepares examination rooms, assists patients, and ensures routine forms are ready for appointments
• Collects and processes patient demographics, insurance/payment, referral info, and clinical documentation; obtains authorizations and verifications
• Collects co-payments, reconciles deposits, and provides accurate records in hospital systems
• Transcribes treatment and billing data; communicates with other departments for clinical and administrative services
• Answers, screens, and routes calls; triages urgent calls and initiates emergency services when required
• Maintains calendars, schedules meetings/events, and supports logistics for departmental programs and presentations
• Provides general clerical support, including organizing documents, processing mail, photocopying, and handling records
• Processes prescription refills, letters, and external requests
• Uses office and hospital systems (e.g., Microsoft Office, scheduling, billing applications) efficiently
• Participates in process improvement initiatives and supports internal changes to systems and procedures

Minimum Qualifications
Education:

• High School Diploma/ GED

Experience:

• No healthcare experience required - Basic customer service and computer skills.                   
• Makes use of customer service knowledge to assist patients and families in resolving problems.          
• Conveys a positive demeanor when interacting with patients, families, and coworkers.          
• Ability to communicate in a clear, effective manner both orally and in writing and demonstrate empathy in difficult personal situations.          
• Ability to work with diverse internal and external constituencies.          
• Demonstrates the ability to pay attention to detail and accuracy.          

 

Waltham

Regular

Onsite Only

$19.06-$27.64 Hourly